Executive & Virtual Assistant | Customer Support AgentExecutive & Virtual Assistant | Customer Support Agent
Teddy
ID Verified$700
per month
($4/hour)
Profile Description
Experienced Executive Assistant and Operations professional with 6+ years supporting CEOs, founders, and senior leadership in remote, fast-paced environments. Skilled in calendar and inbox management, executive correspondence, meeting coordination, travel and event logistics, document and presentation preparation, vendor coordination, and confidential administrative support. Strong communicator with excellent organizational skills, attention to detail, and the ability to manage priorities across...
Top Skills
Skills & Expertise
Skill Levels Explained:
💡 Hover over any skill level to see exact years of experience
AI & Automation
Content & Writing
Customer Success
Data & Analytics
Design & Creative
E-commerce & Marketplace
Finance & Accounting
Human Resources
Real Estate Operations
Sales & Business Development
Specialized Skills
Virtual Assistance & Admin
Marketing & Growth
Work Experience
Executive Assistant to Founder & CEO
TechFlow Ventures (Series A Startup)
May 2022 - Jun 2026
Key Achievements:
Successfully managed 30+ executive meetings weekly across three time zones, ensuring smooth scheduling and resolving conflicts before they affected business priorities. Achieved a 15% reduction in vendor costs through contract review, alternative sourcing, and negotiation across 25+ vendor relationships. Improved executive communication efficiency by managing the CEO’s correspondence and ensuring same-day follow-up on priority items. Produced and maintained board, investor, and leadership presentations and reports, supporting clear and professional executive communication. Strengthened leadership meeting follow-through by maintaining accurate notes, tracking action items, and coordinating timely follow-ups. Coordinated executive travel, offsites, and events, managing venues, vendors, transportation, and travel arrangements across multiple locations. Demonstrated strong executive judgment by independently evaluating vendor agreements, negotiating improved terms, and escalating significant long-term commitments appropriately. Maintained trusted relationships with 25+ vendors and service providers, supporting negotiations, contract management, and ongoing service delivery.
Senior Operations Coordinator
Pinnacle Professional Services
Oct 2020 - Jan 2022
Key Achievements:
Provided administrative support to a Managing Partner and 3 senior directors, managing schedules and ensuring 100% completion of client-facing action items. Coordinated event and offsite logistics, including travel, venues and vendors. Sourced and negotiated vendor contracts (office services, insurance, legal, IT), improving renewal terms, and processed payroll for 60 employees via ADP with zero compliance discrepancies.
Operations Assistant
Catalyst Ventures (Early-Stage VC Fund)
Sep 2018 - Sep 2020
Key Achievements:
Managed scheduling, travel and meeting logistics for fund leadership, document organisation and investor record-keeping, and prepared regular fund updates for stakeholders. Researched market opportunities and startup landscapes, compiled quarterly summaries for 10+ portfolio companies and reviewed due diligence documents for 5+ prospective deals.