High-level Executive Assistant and Executive Operations PartHigh-level Executive Assistant and Executive Operations Part

Key Achievements:

• Serve as a strategic partner to founders and executives, owning daily operations and protecting leadership focus in a fast-paced, fully remote environment. • Manage complex, multi-time-zone calendars, eliminating scheduling conflicts and keeping executive time aligned with strategic priorities. • Act as primary gatekeeper for executive communications, managing high-volume inboxes, drafting correspondence, and ensuring timely follow-up. • Own the full meeting lifecycle, including scheduling, agenda preparation, documentation, and action item tracking, to sharpen execution and accountability. • Coordinate cross-functional projects in Asana, Notion, Trello, and Google Workspace, keeping deadlines and deliverables on track. • Prepare executive-ready research, reports, and decision support documents that speed up leadership decision-making. • Use ChatGPT, Claude, Gemini, and Perplexity to streamline research, automate repetitive work, and boost executive productivity. • Handle confidential executive information with a high level of discretion, professionalism, and integrity.

Key Achievements:

• Operated as a trusted right-hand to senior leadership, overseeing administrative, financial, and operational functions supporting business growth. • Delivered executive dashboards and financial reports that gave leadership clear, real-time visibility into performance. • Ran end-to-end financial operations including invoicing, payroll, expenses, and reconciliations, with a strong focus on accuracy and compliance. • Designed and implemented SOPs that standardized internal processes, improved efficiency, and removed operational bottlenecks. • Managed procurement, vendor relationships, and stakeholder communications to keep business priorities moving on schedule. • Liaised with clients, suppliers, and regulators on behalf of executive leadership, maintaining strong relationships and statutory compliance. • Streamlined invoicing and payment workflows to strengthen cash flow and operational efficiency.

Key Achievements:

• Drafted and validated financial records and budget proposals for donor-funded initiatives, ensuring alignment with organizational and donor policies. • Conducted rigorous reviews of donor reports for accuracy, ensuring transparency and successful external audits. • Collaborated with the National Executive Director to establish financial SOPs that standardized reporting across regional offices.

Key Achievements:

• Developed and implemented successful fundraising drives that increased organizational capital for outreach programs. • Facilitated the recruitment of international interns by conducting the first round of technical interviews and screening qualifications. • Managed accurate data entry into the donor management system while ensuring data integrity for stakeholder reporting. • Performed social media market research across multiple platforms to expand organizational outreach and brand visibility.