Operations & Administrative Specialist & Executive AssistantOperations & Administrative Specialist & Executive Assistant
Paul
ID Verified$1,200
per month
($7/hour)
Profile Description
Results-driven Operations and Administrative professional with experience in operations management, process improvement, customer service, lead generation, and team coordination. Skilled in streamlining workflows, managing day-to-day operations, maintaining CRM systems, and supporting cross-functional teams in fast-paced remote environments. Proficient in Microsoft Office, Google Workspace, HubSpot, Salesforce, Asana, and Xero. Recognized for strong organizational skills, attention to detail, pr...
Top Skills
Skills & Expertise
Skill Levels Explained:
💡 Hover over any skill level to see exact years of experience
AI & Automation
Customer Success
Data & Analytics
E-commerce & Marketplace
Finance & Accounting
Human Resources
Marketing & Growth
Sales & Business Development
Specialized Skills
Virtual Assistance & Admin
Work Experience
Site Director
Prime Remote Group
May 2025 - Apr 2026
Key Achievements:
Directed operations across 2–4 Australian businesses, overseeing logistics, workforce scheduling, administration, executive support, and financial operations. Managed relationships with 15–30 active business clients, consistently maintaining high service standards and long-term client partnerships. Processed 200–300 invoices monthly through Xero while ensuring accurate billing, payment tracking, and supplier reconciliation. Coordinated weekly payroll for 30–80 employees, including timesheet validation, payroll preparation, and compliance with company procedures. Supervised 20–80 warehouse staff and contractors, improving productivity, communication, and operational performance. Reduced administrative workload by 30–40% by implementing standardised workflows, documentation, and reporting processes. Supported executive leadership through calendar management, KPI reporting, CRM administration, and operational planning.
Operations Manager
Sipena Cleaning
Mar 2025 - Apr 2026
Key Achievements:
Directed operations across 2–4 Australian businesses, overseeing logistics, workforce scheduling, administration, executive support, and financial operations. Managed relationships with 15–30 active business clients, consistently maintaining high service standards and long-term client partnerships. Processed 200–300 invoices monthly through Xero while ensuring accurate billing, payment tracking, and supplier reconciliation. Coordinated weekly payroll for 30–80 employees, including timesheet validation, payroll preparation, and compliance with company procedures. Supervised 20–80 warehouse staff and contractors, improving productivity, communication, and operational performance. Reduced administrative workload by 30–40% by implementing standardised workflows, documentation, and reporting processes. Supported executive leadership through calendar management, KPI reporting, CRM administration, and operational planning.
Operations Manager
Sipena Logistics
May 2024 - Apr 2026
Key Achievements:
Directed operations across 2–4 Australian businesses, overseeing logistics, workforce scheduling, administration, executive support, and financial operations. Managed relationships with 15–30 active business clients, consistently maintaining high service standards and long-term client partnerships. Processed 200–300 invoices monthly through Xero while ensuring accurate billing, payment tracking, and supplier reconciliation. Coordinated weekly payroll for 30–80 employees, including timesheet validation, payroll preparation, and compliance with company procedures. Supervised 20–80 warehouse staff and contractors, improving productivity, communication, and operational performance. Reduced administrative workload by 30–40% by implementing standardised workflows, documentation, and reporting processes. Supported executive leadership through calendar management, KPI reporting, CRM administration, and operational planning.
Quick Stats
Certifications
Education
Bachelor's Degree
Silliman University
2014 - 2018