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I have over five years of experience supporting real estate professionals as a Transaction Coordinator, Listing Assistant, and Virtual Assistant. I’ve handled transaction paperwork, listing management, CRM updates, client communication, data mining, and administrative tasks for clients in the US, Canada, Australia, and New Zealand. I’m comfortable using different real estate tools and learning new systems quickly. What makes me a great hire is that I’m dependable, detail-oriented, and proactive. I take ownership of my work, pay attention to the little things, and always look for ways to make my client’s day easier. I may work remotely, but I treat my responsibilities as if I’m part of the team in the office. I’m always willing to learn, adapt, and go the extra mile to deliver quality work and build a long-term working relationship.

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Your real estate deadlines are getting stressful. Files get disorganized. Communication feels scattered. And listings? They don’t always get the visibility they deserve. What you really need is someone who can step in, take control of the backend and bring order to the chaos. This is where I come in as your partner. I support real estate professionals with reliable administrative support, handling everything from contract-to-close coordination to detailed file management and accurate data entry. Here is how I can make your life easier: 1. Listing Preparation Getting a listing ready takes forever because of descriptions, photos, MLS uploads, marketing. If listings aren’t polished and uploaded correctly, they don’t get noticed. I handle everything from MLS uploads to Zillow marketing, property descriptions and coordinating photos using MLS platforms, Canva and Google Workspace so your listings look professional and get maximum exposure. 2. Tenant Background Checks. Screening tenants is tedious and missing details can come back to haunt you. A bad tenant can mean late payments, evictions or headaches down the line. I perform thorough background checks, reference verification and document collection using Tenant Screening Services, DocuSign and CRM tools giving you confidence that every tenant is qualified and ready. 3. Appraisal Reports. Appraisal paperwork is confusing, easy to misplace and delays can stall closings. Missing or inaccurate appraisal documents create compliance issues and frustration for clients. I organize, review and track appraisal reports using CRM tools, spreadsheets and cloud storage (Google Drive/Dropbox) so everything is accurate, up-to-date and ready when you need it. 4. Property Tax Calculations. Figuring out property taxes can be complicated and time-consuming. Mistakes can lead to overpayment or disputes with clients or authorities. I handle precise property tax calculations, reconciliation and documentation using Excel, accounting software and municipal tax databases, keeping everything correct and stress-free. With me on your team, you get smooth transactions, organized files, strong client communication, and listings that stand out so you can focus on growing your business and closing more deals. I am ready when you are to hop on a free 10 minute Google Meet call to discuss how we can partner to make your real estate experience seamless. Send me a message "REAL ESTATE" right away to book the call. Thank you for visiting my profile. Hylease Asena.

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Profile Description

Dedicated professional with 4 years of customer service experience and strong communication, organizational, and problem-solving skills. Experienced in administrative support and coordination, with a willingness to learn, adapt, and contribute positively to any team.

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Detail-oriented Virtual Assistant with 4+ years of combined experience in customer service, healthcare administration, transaction coordination, and social media management. Skilled in administrative support, client communication, scheduling, document management, CRM updates, data entry, and social media content scheduling. Recognized for strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in remote work environments.

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Hello! My name is Charish Joy Santos, a highly dedicated and reliable Virtual Assistant from the Philippines with over 7 years of professional experience. I specialize in providing administrative, operational, and real estate support to business owners, executives, and real estate professionals. Throughout my career, I have developed strong skills in organization, communication, and problem-solving, helping clients streamline their processes and focus on growing their businesses. For the past 7 years, I have also worked as a Real Estate Virtual Assistant, supporting property managers, brokers, and real estate teams with tasks such as lease renewals, tenant communication, CRM management, lead follow-ups, listing coordination, document preparation, and transaction support. I am currently looking for opportunities as a: • General Virtual Assistant • Executive Virtual Assistant I can help with: * Email and calendar management * CRM management and data entry * Customer and client communication * Lead management and follow-ups * Document preparation and organization * Real estate administrative support * Task and project coordination I am known for being detail-oriented, proactive, and dependable. I take pride in delivering high-quality work and maintaining clear communication with my clients. If you are looking for a long-term, trustworthy Virtual Assistant who can help manage your day-to-day operations, I would love to be part of your team.

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Expert Real Estate Virtual Assistant | Property Manager & Transaction Coordinator With a strong background in real estate, I provide top-tier support to property managers, landlords, and investors. From handling transactions to managing leases and tenant communications, I ensure seamless operations and excellent client service. Property & Maintenance Coordination – Skilled in managing rental properties, addressing tenant concerns, and handling rent collections & delinquencies. Transaction & Leasing Specialist – Experienced in reviewing, validating, and executing lease agreements with accuracy. Customer Service & Cold Calling – Professional phone etiquette and exceptional client-facing skills. Airbnb & Short-Term Rental Management – Expertise in booking coordination and guest relations. Administrative Support & Bookkeeping – Organized, detail-oriented, and efficient in handling real estate admin tasks. I’m your go-to real estate VA, ready to streamline your business and maximize efficiency! Let’s work together to achieve your real estate goals.

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Profile Description

Detail-oriented and highly organized Virtual Assistant and Real Estate Transaction Coordinator with strong skills in administrative support, transaction management, document preparation, client communication, and deadline coordination. Experienced in managing multiple transactions simultaneously, maintaining accurate records, coordinating with agents, clients, lenders, title companies, and other stakeholders, and ensuring that transaction milestones are completed accurately and on time. Proficient in email and calendar management, data entry, CRM and transaction management systems, document organization, and follow-up coordination. Known for being dependable, proactive, responsive, and committed to providing exceptional support while maintaining confidentiality and attention to detail in a fast-paced real estate environment.

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Results-driven professional with experience in customer service, sales, accounts receivable, and collections. Skilled in CRM systems, email outreach, lead generation, and client relationship management. Tech-savvy, detail-oriented, and highly motivated, with a proven ability to meet targets, resolve customer concerns, and support business growth in remote or office environments. Completed 3 months of training as a Real Estate Transaction Coordinator with certification.

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With 8+ years in real estate support, I’ve worked closely with agents across the U.S. and Canada to manage transactions from contract to close. I focus on staying organized, keeping communication clear, and making sure every step of the process is handled properly and on time.

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Detail-oriented Transaction Coordinator and Operations Professional with 4+ years of experience supporting residential real estate transactions, administrative operations, contract management, and client communication. Experienced in managing contract-to-close processes, coordinating with agents, lenders, escrow officers, and title companies, while ensuring compliance, organization, and smooth transaction flow in fast-paced environments. Skilled in CRM systems, MLS platforms, transaction management software, document coordination, scheduling, and workflow optimization. Known for strong communication, problem-solving, multitasking, and attention to detail. Technical platforms include SkySlope, ZipForm, TransactionDesk, Matrix MLS, RentSpree, GoHighLevel, Google Workspace, Microsoft Office, Canva, and DocuSign.

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Detail-oriented and reliable Real Estate Virtual Assistant with experience supporting transaction coordination, loan processing, listing management, and administrative tasks for U.S. real estate operations. Skilled in document management, transaction setup, listing processes, client and escrow/title coordination, CRM management, and maintaining accurate records. Trained in Brivity CRM and experienced with tools such as LendingWise, GoHighLevel, [link hidden], Notion, Slack, Trello, and various title, escrow, and lender portals. Strong communicator with a willingness to learn, excellent attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

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I’m a dedicated Real Estate Transaction & Listing Coordinator with 4+ years of experience supporting agents and teams in the US and Australia. I specialize in managing listings, contracts, and transactions from pre-listing to closing while ensuring full compliance and smooth operations. I help busy agents stay organized, meet deadlines, and close deals efficiently—so they can focus on selling.

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I have over four years of professional experience in customer service, administrative support, and U.S. residential real estate. Most recently, I worked as an Executive Admin and Transaction Coordinator for a U.S. real estate team, where I supported transactions from listing to closing, managed MLS listings, coordinated with clients, agents, lenders, title companies, and vendors, and helped keep every transaction organized and on schedule. I'm experienced with Bright MLS, Dotloop, SkySlope, Lofty CRM, Google Workspace, Microsoft Office, and Canva. I'm organized, detail-oriented, and comfortable managing multiple tasks while working independently in a remote environment. I'm always willing to learn new systems and enjoy supporting teams by helping things run smoothly behind the scenes. I'm currently looking for a long-term remote opportunity where I can continue growing my skills and contribute to a team.

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Detail-oriented research and analysis professional with 7+ years of remote work experience spanning real estate transaction coordination, mortgage document processing, healthcare data management, and business process operations. Proven ability to analyze records, cross-reference information from multiple sources, identify discrepancies, and deliver accurate findings that support sound decision-making. Experienced in working within structured processes while applying critical judgment when data is incomplete or ambiguous. Comfortable with CRM systems, public records research, and documentation workflows in high-accuracy, deadline-driven environments.

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Detail-oriented and highly organized professional with 7 years of experience as a Transaction Coordinator and Virtual Assistant, supporting real estate teams with contract-to-close operations, compliance documentation, and administrative workflows. Experienced in preparing and managing contracts, disclosures, and escrow files with exceptional accuracy, ensuring audit-ready documentation and on-time closings. Skilled in bookkeeping fundamentals, including accounts payable/receivable, invoicing, expense tracking, journal entries, and financial record organization. Proficient in QuickBooks Online, Microsoft Excel, Oracle, and cloud-based productivity tools, with strong attention to detail and confidentiality. Tech-savvy and efficient in real estate platforms such as DocuSign, Skyslope, Glide, ZipForm, KW Command, and Open to Close, as well as project management tools like [link hidden], Trello, and Slack. Known for multitasking in fast-paced environments, meeting tight deadlines, and maintaining organized, compliant, and accurate business records. Motivated to grow as a Bookkeeper and financial support professional, committed to delivering precise, reliable, and well-organized financial and administrative support to help businesses operate efficiently and scale with confidence.

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Dynamic Virtual Assistance specialist with expertise in AI-enhanced marketing and administrative operations. Proficient in managing diverse software ecosystems including Google Workspace, Canva, and ChatGPT to drive efficiency. Committed to delivering professional service and clear client communication to support business growth.

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Rose Ann Wagan - A detail-oriented Virtual Assistant with experience since [phone hidden], specializing in Real Estate and Construction Operations support. I handled roles as an Executive Assistant, Transaction Coordinator, Property Manager, and Operations Manager. I am proficient with tools such as; Asana, [link hidden], GHL, Follow Up Boss, Zipform, DocuSign, Lone Wolf/Back Office, BrokerBay, MLS, ShowingTime, Google Workspace, Calendly, Buildium, Appfolio Rent Engine, and Canva. Overall, I can say I am a versatile real estate and operations virtual assistant with strong administrative, technical, and marketing support skills.

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I bring a comprehensive background in real estate support, specializing in the coordination of property listings and the management of complex contracts. My expertise lies in navigating CRM systems like Command , Salesforce, Hubspot, Skyslope and GoHighLevel to streamline administrative lifecycles and maintain rigorous transaction timelines. I offer a strong ability to act as a central point of contact for escrows, paralegals, and agents, ensuring a smooth transition from contract to closing. Committed to high-level productivity and attention to detail, I excel at prioritizing urgent tasks to support the success of both the agent and the client.

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I am a Real Estate Virtual Assistant and Transaction Coordinator with a proven track record of managing over 100 successful transactions. My expertise lies in using Go High Level to build custom funnels and advanced automations that streamline notifications for all parties involved in a deal. Because I am an Accounting Technology student with a QuickBooks Online Level 1 Certification, I bring a high degree of financial discipline to tasks like bank reconciliations, invoicing, and expense categorization. I am dedicated to providing flawless transaction support, from preparing complex paperwork to managing MLS listings with precision. My goal is to combine my technical competence with a teachable mindset to help your team achieve smooth, on-time closings.

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I bring over 12 years of diverse professional experience, including more than 5 years specializing in accounting and bookkeeping. My background spans the property management, real estate, transaction coordinator and financial services industries, where I have developed a strong foundation in financial operations, compliance, and reporting. For three years, I worked directly with a CFO and Controller at Agile CFO Solutions as a BOOKKEEPER, handling a wide range of daily accounting responsibilities. These included maintaining financial records in QuickBooks Online, performing bank and credit card reconciliations, and managing multiple client accounts simultaneously. I also reviewed and verified Certificates of Insurance (COIs), Workers’ Compensation (WC) coverage, and W-9 forms to ensure full compliance with company policies and regulatory requirements. Additionally, I spent three years as an ACCOUNTING OPERATIONS SPECIALIST at Poplar (formerly Onerent), a California-based Property Management company. In this role, I was responsible for maintaining billing systems, performing account reconciliations, generating accurate invoices and statements, and managing accounts receivable. I also prepared monthly financial and management reports using platforms such as QuickBooks, Oracle, Salesforce, and Propertyware. During my time at OM Homebuyers LLC, I had the opportunity to work as TRANSACTION COORDINATOR for 3 years. These experiences have allowed me to develop a strong foundation in Transaction Management, Contract Administration, Communication and Relationship Building and Organization and Multitasking and gain valuable insights into the Real Estate Wholesale Field. I am confident in my ability to tackle the challenges of the Transaction Coordinator role. TOOLS: Yardi Breeze, Yardi Voyager, Sage Intacct, Zoho, Stripe, Honeycart, SAP, Netsuite QuickBooks Online, [link hidden], Salesforce, Oracle, Propertyware, DocuSign, Adobe Sign, ShareFile, Podio, Front, Slack, Aircall, REISift, MLS, PropStream, Roor, Smarter Contact, Constant Contact, Intercom, GoHighLevel, Kajabi, Google Workspace, and Microsoft Office. C V [link hidden]

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