Operations Manager/Executive AssistantOperations Manager/Executive Assistant
Joana
ID Verified$1,800
per month
($10/hour)
Profile Description
Operations-focused Executive Assistant with over five years of experience supporting U.S.-based entrepreneurs and real estate professionals in fast-paced environments. Known for bringing structure and organization to growing teams by managing operations, coordinating projects, and ensuring critical tasks and communications never fall through the cracks. Experienced in real estate workflows, CRM management, process documentation, and vendor coordination, with a strong ability to anticipate needs ...
Skills & Expertise
Skill Levels Explained:
💡 Hover over any skill level to see exact years of experience
Virtual Assistance & Admin
AI & Automation
Content & Writing
Customer Success
Data & Analytics
Design & Creative
E-commerce & Marketplace
Finance & Accounting
Human Resources
Marketing & Growth
Real Estate Operations
Sales & Business Development
Software Development
Specialized Skills
Work Experience
Executive / Personal Assistant
BLV
May 2024 - Oct 2025
Job Responsibilities:
Provided direct executive and personal administrative support to the business owner, managing day-to-day operations and confidential tasks. Coordinated property management communication with vendors, contractors, and service providers. Created marketing graphics and promotional materials for Airbnb and rental property listings. Conducted market and vendor research to support property and operat...
Operations Manager / Executive Assistant
Excel Consulting
Feb 2023 - May 2024
Job Responsibilities:
Served as the primary operations lead supporting a real estate broker and investment team. Managed daily business operations across acquisitions, brokerage, and administrative functions. Coordinated with escrow officers, title companies, lenders, and vendors to ensure smooth transaction closings. Supported transaction coordination from contract to closing including document tracking and deadlin...
Marketing Assistant
Team McGregor Group
Jun 2022 - Feb 2023
Job Responsibilities:
Designed marketing materials including listing flyers, ads, and promotional graphics. Managed email marketing campaigns and postcard mailers for property listings. Generated market reports and listing alerts for clients. Assisted in maintaining and updating the CRM database and marketing systems.
Lead Manager / Cold Caller
JLKF Properties
Sep 2021 - Jun 2022
Job Responsibilities:
Conducted high-volume outbound calls to property owners and motivated seller prospects. Pre-qualified real estate leads and documented deal information for acquisition teams. Scheduled appointments for acquisitions specialists. Maintained CRM accuracy by updating call outcomes, notes, and follow-up actions. Managed and cleaned prospect lists for outbound marketing campaigns.
Operations Manager / Executive Assistant
Rehab Real Estate Pros
Feb 2020 - Sep 2021
Job Responsibilities:
Managed and supervised the cold calling team including task delegation and performance tracking. Built prospect lists and marketing campaigns using real estate data platforms. Conducted cold calling when needed to support the acquisitions pipeline. Managed SMS and email marketing campaigns targeting property sellers. Created marketing materials and maintained the company’s social media presenc...