Executive Assistant | Operations & Administrative SpecialistExecutive Assistant | Operations & Administrative Specialist
Gianne
$1,250
per month
($7/hour)
Profile Description
I'm an Executive Assistant and Operations & Administrative Specialist with 6+ years of experience supporting U.S.-based and international businesses across operations, executive support, project coordination, real estate, marketing, and client success. I keep leaders organized, projects on track, and day-to-day operations running smoothly. My work includes calendar and meeting management, communications, project coordination, SOP development, documentation, reporting, CRM management, hiring sup...
Skills & Expertise
Skill Levels Explained:
💡 Hover over any skill level to see exact years of experience
Customer Success
Data & Analytics
Design & Creative
E-commerce & Marketplace
Finance & Accounting
Human Resources
Marketing & Growth
Real Estate Operations
Sales & Business Development
Specialized Skills
Virtual Assistance & Admin
Work Experience
Marketing Manager (Part-time)
The Niche Real Estate Organization
Apr 2025 - Oct 2025
Job Responsibilities:
- Coordinated marketing campaigns, events, newsletters, email blasts and marketing materials - Managed real estate leads, listings and property information - Built and maintained [link hidden] boards, workflows and SOPs; prepared reports - Contributed to a 40% increase in qualified leads and a 30% increase in digital engagement
Admin & Marketing Assistant (Part-time)
Aethos Consulting
Jan 2024 - Feb 2025
Job Responsibilities:
- Supported executives and leadership with calendars, scheduling, communications and documentation - Coordinated projects and tracked deliverables - Produced marketing content, monthly social media branding guides and reports - Identified and implemented workflow improvements
Operations Specialist
Instant Leverage
Apr 2020 - Dec 2024
Job Responsibilities:
- Developed 25+ SOPs and workflow systems, cutting onboarding time by 40% and improving operational consistency by 70% - Coordinated 15+ simultaneous projects with 98% on-time delivery - Managed 20+ weekly meetings with 99.7% scheduling accuracy; supported executive calendars and communications - Coordinated a remote team of five; supported hiring, VA screening and client coordination - Handled in...
Commercial Administrative Secretary
Knight Frank Valuations
May 2018 - Oct 2019
Job Responsibilities:
- Provided administrative and secretarial support for the commercial valuations team - Managed documentation, correspondence, scheduling and data entry
Property Management Support
Ray White Queensland
Jul 2017 - Apr 2018
Job Responsibilities:
- Supported the property management team with listings, tenant and owner communications, and records - Handled email support, data entry and document management