Virtual AssistantVirtual Assistant

Key Achievements:

• Managed full-cycle bookkeeping for a multi-client caseload using QuickBooks Online, including recording daily transactions, reconciling bank/credit card accounts, and preparing monthly financial statements. • Processed vendor and contractor invoices through [link hidden] and Divvy, maintaining on-time payment schedules and accurate expense tracking. • Maintained organized digital filing systems for receipts, contracts, and financial records to support audit-ready recordkeeping. • Delivered remote executive support including calendar management, email correspondence, and Zoom meeting scheduling, and prepared recurring reports for firm leadership.

Key Achievements:

• Managed and scheduled content across Facebook and Instagram to keep active property listings visible, coordinating deliverables through Asana, [link hidden], and Ninety. • Served as first point of contact for client and prospect inquiries via phone, Zoom, and Google Chat, scheduling property viewings and appointments through Google Calendar. • Maintained client and property records in Buildium in compliance with data privacy regulations, and processed billing transactions and receipts using QuickBooks and Ramp.

Key Achievements:

• Provided executive administrative support to company leadership, managing calendars for business and personal commitments to ensure zero scheduling conflicts. • Coordinated with vendors and suppliers on purchases, deliveries, and invoicing, verifying accuracy for accounting and reconciliation purposes. • Recorded daily transactions, tracked sales, prepared financial reports and account reconciliations, and reorganized filing systems for better accessibility. • Prepared materials for meetings, client presentations, and progress reports.

Key Achievements:

• Drafted, formatted, and distributed internal memos and official correspondence on behalf of school administration. • Prepared and maintained student records, enrollment files, attendance logs, and meeting minutes in accordance with school policy and data privacy standards. • Served as primary point of contact at the front office, managing walk-in inquiries, phone calls, and email correspondence. • Supported faculty with classroom materials preparation, printing, and general clerical tasks.