Virtual AssistantVirtual Assistant
Hellen
ID Verified$800
per month
($5/hour)
Profile Description
I bring a strong combination of virtual administrative, financial, and operational support experience, with a proactive and highly organized approach to remote work. I’m comfortable managing multiple priorities across different time zones and supporting executives with minimal supervision. In addition, I have a strong interest in travel coordination and hospitality management, including managing hotel bookings and Airbnb arrangements remotely. I’m skilled at organizing seamless travel experience...
Top Skills
Skills & Expertise
Skill Levels Explained:
💡 Hover over any skill level to see exact years of experience
Finance & Accounting
Virtual Assistance & Admin
Human Resources
Real Estate Operations
Work Experience
Virtual Assistant
Grace Transformation Care
Oct 2023 - Present
Key Achievements:
Streamlined calendar and email management, improving response efficiency and executive scheduling across multiple time zones. Strengthened client database and CRM accuracy, improving data organization and retrieval efficiency. Supported lead generation and business development activities through research and client follow-ups. Coordinated virtual meetings, webinars, and online events, ensuring smooth execution and stakeholder engagement. Managed financial administration tasks including invoicing, expense tracking, and monthly bank reconciliations with accuracy.
Finance and Admin Officer
Malteser International
Sep 2019 - Jun 2023
Key Achievements:
Successfully supported donor-funded project operations by ensuring accurate financial reporting and strict compliance with donor regulations and organizational policies. Improved budget tracking and expense monitoring systems, enhancing financial accountability and timely reporting. Played a key role in audit readiness by organizing and maintaining complete financial and administrative documentation for internal and external audits. Strengthened procurement and contract management processes, improving transparency and cost-efficiency in vendor selection and service delivery. Coordinated high-level donor meetings, workshops, and field visits, ensuring smooth logistics, documentation, and stakeholder engagement. Contributed to improved administrative systems by enhancing document management and record-keeping efficiency for easier access and retrieval.
Office Administrator
Anka Security Services
Jan 2017 - Aug 2019
Key Achievements:
Successfully managed end-to-end administrative and financial operations, ensuring smooth daily business functioning. Improved payroll processing and HR record management, enhancing accuracy and timeliness of employee payments and documentation. Strengthened accounts payable and receivable tracking, improving financial record accuracy and monthly reconciliation processes. Supported budget preparation and cost control initiatives, contributing to improved financial efficiency. Enhanced procurement and inventory tracking systems, improving accountability and reducing operational gaps. Provided reliable executive administrative support, ensuring timely preparation of reports, correspondence, and meeting coordination.
Administration Officer ( Research Support)
Infectious Disease Research Centre
May 2013 - Dec 2016
Key Achievements:
Successfully supported research and development projects by ensuring accurate data collection, verification, and analysis for decision-making. Contributed to the timely delivery of project outputs by coordinating activities and tracking implementation progress. Improved data quality and reliability through consistent quality assurance checks and validation processes. Supported the preparation of high-quality research reports, policy briefs, and project documentation used for stakeholder engagement. Assisted in proposal development and grant applications by preparing data summaries, cost estimates, and supporting documentation. Strengthened project coordination by ensuring smooth communication and timely submission of deliverables across teams.