Cephers

Executive Assistant AI-Proficient

Cephers

ID Verified
600/mo
Nairobi, Kenya
Looking for Full-time
8 hours/day
Availability: US / EU / Asia timezone

Profile Description

Highly organized and proactive Operations Coordinator and Administrative Professional with experience supporting cross-functional teams, managing communications, coordinating schedules, maintaining records, and ensuring operational efficiency in remote environments. Proven ability to manage multiple priorities, maintain accurate documentation, coordinate stakeholders, and support leadership through strong organizational and problem-solving skills. Experienced in project coordination, reporting, ...

Skills & Expertise

AI & Automation

PerplexityIntermediate
MidjourneyIntermediate
ZapierIntermediate
Workflow AutomationIntermediate
Make (Integromat)Intermediate
A/B Testing for MLIntermediate
OpenAI APIIntermediate
Claude/Anthropic APIIntermediate
AI Safety & AlignmentIntermediate
LLM Fine-tuningIntermediate
n8nIntermediate
Power AutomateIntermediate

Virtual Assistance & Admin

Calendar ManagementIntermediate
Email ManagementIntermediate
Document ManagementIntermediate
Meeting CoordinationIntermediate
CalendlyIntermediate
Research & Information GatheringIntermediate
Executive Assistant ServicesIntermediate
Data EntryIntermediate
ClickUpIntermediate
TrelloIntermediate
AsanaIntermediate
NotionIntermediate
Monday.comIntermediate
JiraIntermediate
AirtableIntermediate

Design & Creative

CanvaIntermediate
CapCutIntermediate
FigmaIntermediate
Adobe PhotoshopIntermediate

Data & Analytics

Google Sheets (Advanced)Advanced
Excel (Advanced)Advanced

Customer Success

Technical SupportAdvanced
Live Chat SupportIntermediate
Email SupportIntermediate
Ticket ManagementIntermediate
Phone SupportIntermediate
ZendeskIntermediate

Software Development

HTML5/CSS3Intermediate
MySQLIntermediate
WixIntermediate

Work Experience

Enumerator & Administrative Coordinator

Learning Systems Institute, Florida State University (Kenya)

Apr 2025 - Aug 2025

Job Responsibilities:

Coordinated schedules and activities across multiple project locations to ensure smooth field operations. Maintained accurate records, documentation, and reporting for project stakeholders. Managed data entry, validation, and quality assurance processes while consistently meeting deadlines. Served as a primary communication point between field teams and supervisors. Resolved operational and techni...

Software Engineer Apprentice (remote)

Jackal Tech Ltd

Sep 2024 - Mar 2025

Job Responsibilities:

Coordinated project activities across technical and non-technical stakeholders in a fully remote environment. Assisted leadership with task tracking, project follow-ups, and workflow organization. Maintained documentation, operational records, and internal reports to support business operations. Supported customer issue resolution through timely communication and follow-up. Collaborated with cross...

Campus Ambassador (Hybrid)

Building A Generation (BAG)

Feb 2024 - Dec 2024

Job Responsibilities:

Coordinated events, registrations, schedules, and stakeholder communications. Managed participant records and maintained accurate program documentation. Served as a liaison between students, program leadership, and external partners. Organized logistics and ensured smooth execution of meetings and activities. Conducted participant follow-ups and maintained engagement through professional communica...

Quick Stats

Age29 years
GenderMale
English LevelFluent
Other Languages
SwahiliFluent
ID VerificationVerified
Portfolio
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Certifications

ICDL Certificate of Digital Competence

Education

Bachelor's Degree

University of Kigali

2021 - 2025