Mary

Executive Assistant

Mary

ID Verified
1,200/mo
Nairobi, Kenya
Looking for Full-time
8 hours/day
Availability: US / EU / Asia timezone

Profile Description

I’m an Executive Assistant with a background in Quality Assurance, operations support, and executive-level coordination. Since 2024, I’ve supported leaders by managing complex calendars, aligning cross-functional priorities, and turning ambiguity into clear, structured execution. I’m known for anticipating needs before they’re voiced, communicating with clarity, and protecting executive focus by reducing operational friction across the day. My approach combines strategic thinking, attention to ...

Top Skills

Data Entry · 4 yearsFreshdesk · 4 yearsGorgias · 4 yearsInventory Management · 4 yearsLive Chat Support · 4 years

Skills & Expertise

Customer Success

Live Chat SupportAdvanced
Phone SupportAdvanced
Social Media SupportAdvanced
Ticket ManagementAdvanced
ZendeskAdvanced
FreshdeskAdvanced
LiveChatAdvanced
Email SupportIntermediate

E-commerce & Marketplace

ShopifyAdvanced
Inventory ManagementAdvanced
GorgiasAdvanced
Order FulfillmentAdvanced
Order ProcessingAdvanced

Virtual Assistance & Admin

Data EntryAdvanced
Calendar ManagementIntermediate
Travel PlanningIntermediate
Executive Assistant ServicesIntermediate
Research & Information GatheringIntermediate
Email ManagementIntermediate
Document ManagementIntermediate
Personal Assistant ServicesIntermediate
CalendlyIntermediate
AsanaIntermediate
NotionIntermediate
ClickUpIntermediate

AI & Automation

Claude/Anthropic APIIntermediate

Content & Writing

Product DescriptionsAdvanced
Email CopywritingIntermediate

Data & Analytics

Power BIIntermediate
Excel (Advanced)Beginner

Design & Creative

CanvaBeginner
CapCutBeginner

Work Experience

Executive Assistant

Freelance

Apr 2025 - Present

Key Achievements:

Streamlined executive operations and improved productivity by managing complex calendars, meetings, communications, travel, and daily workflows across multiple time zones while ensuring priorities, follow-ups, and stakeholder communications were handled efficiently and confidentially.

Data EntryEmail ManagementCalendlyClickUpExecutive Assistant ServicesDocument ManagementAsanaCalendar ManagementTravel PlanningResearch & Information GatheringPersonal Assistant ServicesNotion

Learning and Development Trainer

Teleperformance

Nov 2024 - Aug 2026

Key Achievements:

Successfully supported end-to-end learning and development operations by ensuring smooth LMS administration, training quality compliance, accurate learner management, and consistent training delivery.

Data EntryDocument ManagementEmail SupportPhone SupportLive Chat Support

Quality Assurance Analyst

Teleperformance

Aug 2022 - Oct 2024

Key Achievements:

Improved customer service quality and operational efficiency by establishing quality monitoring processes, identifying performance trends, providing targeted coaching, and delivering data-driven recommendations to strengthen compliance, customer satisfaction, and overall service performance.

Data EntryFreshdeskLive Chat SupportEmail SupportPhone SupportZendeskShopifyTicket Management

Customer Service Specialist

Teleperformance

Apr 2022 - Jul 2022

Key Achievements:

Maintained a safe, compliant, and high-quality online environment by accurately reviewing and moderating images, videos, and text against established policies, internal criteria, and regulatory standards while ensuring consistent and reliable content decisions.

Live Chat SupportSocial Media SupportEmail SupportPhone SupportZendeskTicket ManagementGorgiasOrder FulfillmentShopifyOrder Processing

Quick Stats

Age31 years
English LevelFluent
ID VerificationVerified
Portfolio
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