Virtual Assistant- Admin/ Operations/ Supply Chain ManagerVirtual Assistant- Admin/ Operations/ Supply Chain Manager

Key Achievements:

• Provide overall management of project procurement, including but not limited to, the processes of procurement, transport of procured goods. • Provide leadership and coordination of RTI’s entire procurement component by ensuring compliance with RTI procurement and logistics policies and standard operating procedures (SOPs). • Provide primary operational oversight and coordination of the Subcontract Management function for RTI. Collaborate with other project staff to ensure effective and efficient coordination from project startup to closeout and maintain a portfolio of subcontracts. • Oversee procurement management of commodities/goods/materials and services required for training workshops and other program activities. • Lead the preparation and implementation of the annual procurement plan supported with budget and timetables. • Perform all phases of sourcing activities while ensuring best value for money and within required lead times for a variety of requirements, including analysis of overall budgetary impact for all types of procurement transactions. • Contribute to the supply chain management efforts up to and including logistical support from the ordering point through the follow-up, and delivery of the required goods and/or services to the final destination. • Prepare and issue procurement solicitation documents (Request for Quotes, Request for Proposals or Invitation for Tenders) and negotiate for assigned procurements such as commodities/goods/materials, and services. • Develop and maintain procurement SOPs and ensure timely and proper preparation of procurement plans for the project, including establishment of the deadlines and monitoring of their implementation. • Ensure proper administration of and oversee all procurement areas of responsibility. • Coordinate staff and consultant travel with managing logistics, including airline and hotel booking and transportation. • Collaborate with the Finance & Operations Manager to identify and manage risks and participate in the resolution of any performance issues with subcontractors. • Maintain an up-to-date database for suppliers in the various counties and other regions of operation including Nairobi.

Key Achievements:

● Accountable for overall Operations, procurement and logistics function at LVCT Health ● Ensure the acquisition, supply/delivery, storage and disposal of goods and services, and logistics operations at optimum cost-effective levels in an expeditious and efficient manner. ● Develop sourcing strategies, policies, systems, and procedures that support effective procurement, asset management for LVCT Health, resulting in more effective procurement services. ● Oversee operations, purchasing, projects procurement, monitoring, and expediting of orders. ● Provide technical support and guidance during the development and implementation of ERP System- Supply Chain Management Module. ● Team management; capacity building, coaching and mentoring procurement and logistics staff in regional offices. ● Ensure departmental procurement plans are submitted at the beginning of every financial year and consolidated. ● Responsible for ensuring alignment, coordination and compliance with the procurement policies, processes/procedures and systems, to improve on efficiency. ● Identification of risks that are related to procurement, recommend mitigation solutions to the Operations Director. ● Manage internal/external relationship building to ensure cross-functional co-operation and integration which minimizes risk and results in high quality technical solutions with supply chain practices. ● Ensure continuous innovations, adoption of best practices, and regular reviews of Procurement processes, for optimal efficiency.

Key Achievements:

● Oversee purchasing and logistical activities and ensure that procured goods and services for WASH (Water, Sanitation and Hygiene) Projects are both cost-efficient and of high quality. ● Maintain positive stakeholder relations, supplier relations, evaluating supply options, maintaining accurate records, supervising support staff. ● Develop and implement Procurement Plans for the projects in North Rift, in accordance with project activity plans and budgets. ● Provide oversight, ensuring compliance by country team members, in accordance with existing Practical Action’s policies and best practices. ● Contracts management. Ensure all sub-contracts, consultancy, service contracts and purchase orders awarded by the program are in compliance with Practical Action’s Procurement Policy, rules and regulations. ● Logistics management- ensuring all program vehicles are repaired/serviced. Prepare monthly fuel consumption reports, fleet tracking and license renewals. ● Serves as the Security Focal Point for Lodwar office, ensuring security procedures and protocols are adhered to and liaise with the security company on matters security.

Key Achievements:

● Accountable for overall supply chain performance of the PATH Kenya Country program. ● Advise in the development of adequate procurement strategies for PATH programs or projects, in consultation with key stakeholders. ● Providing technical support to other regional offices: Bangladesh, Tanzania, India ● Ensure appropriate strategic direction is set and maintained for the Country Supply Chain, aligned with PATH Kenya-International standards and processes. ● Provide expert advice and support in procurement services and guidance to ensure successful delivery of complex procurements and planning. ● Facilitate the procurement and importation of medical, ICT equipment from the U.K and USA ● Provide leadership of Supply Chain in-line with Supply Chain Management strategy and goals through the development of Supply Chain strategy, annual and long-term plans, the delivery of measurable objectives and the development/implementation of a plan for the necessary internal communications. ● Drive supply planning and engage proactive front-end Supply Chain support to meet project needs and requirements, achieving compliance to Donor, Grants and PATH procedures and systems, as much as upholding high standards of ethics. ● Responsible for the efficient, effective organization and coordination of the Supply Chain Team, grow performance and expertise within the Country Office and across Program Units, strengthening internal control, processes, capacity and performance. ● Provide input to the development of grant proposals covering all aspects of supply chain & logistics (Supply chain plans, procurement plans, ensuring PATH Kenya leadership in efficiency & effectiveness metrics, staffing plans, budgeting, etc.)

Key Achievements:

● Overall responsibility for all the operations of supplies and procurement of USAID-AMPATHPlus Program. ● Contract Management, Staff training, supervision, performance management while providing leadership and cultivate a culture of consensus and coordination. ● Planning and coordinating the supply chain management function with corresponding needs for technical assistance and anticipated costs. ● Ensure Public Procurement, USAID and FAR policies, and procedures are followed and enforced ● Provide operational support, coordination, supervision, and monitoring activities designed to meet program objectives. ● Facilitate the implementation of ERP System by Providing technical advise to aid in the development of an agile supply chain module. ● Maintain a portfolio of improvement programs, assist in their prioritization, and ensure program teams are created to drive the scope, schedule and resources. ● Ensure integrity, fairness, and openness in procurement processes. Timely and efficient availability of supplies by enabling contractual relationship with suppliers while minimizing undue exposure to litigation.