Virtual Assistant | Logistics & Data Entry | Back-Office OprVirtual Assistant | Logistics & Data Entry | Back-Office Opr

Key Achievements:

Logistics Operations: Assigned and guided sprinters for pick-up, delivery, and re-delivery tasks. Inventory & Quality Control: Monitored packages, ensured correct labeling, inspected scans, and resolved issues with damaged or suspicious parcels under CCTV monitoring. System & Facility Management: Navigated internal branch systems for real-time tracking, maintained CCTV daily, and ensured branch cleanliness and equipment function. Stakeholder Support: Handled telephone calls promptly, prioritized pending deliveries, and coordinated with admin to ensure operational truck schedules were followed.

Key Achievements:

Encoded and monitored daily sales reports across multiple branches, ensuring zero discrepancies. Conducted annual physical audits and daily inventory balancing to maintain strict asset oversight. Reconciled digital finance transactions (GCash, Shopee Pay, Maya) against bank records. Prepared Statements of Account (SOA) and managed sensitive banking transactions.

Key Achievements:

Managed rental property documentation, including drafting lease contracts, addressing tenant inquiries, and resolving concerns. Coordinated the scheduling and documentation for project preventive maintenance, ensuring all activities aligned with service agreements and contracts. Prepared competitive project quotes for electrical materials and maintained detailed maintenance logs, working closely with managers to ensure all records were reviewed and accurate. Maintained precise warehouse inventory records for electrical materials, ensuring stock levels were accurate and accounted for. Streamlined communication throughout professional email management, including the systematic sorting, labeling, and distribution of incoming inquiries to ensure timely responses. Maintained office order by systematically filing, binding, and organizing project documents, ensuring information was always accurate and easy to retrieve.

Key Achievements:

Document Control: Managed the filing, tracking, and organization of construction transmittals, submittals, and daily/monthly reports using a precise manual coding system in Excel and Word to ensure files were easily searchable. Liaison & Communications: Served as the primary point of contact for office correspondence, managing multi-line phone systems and directing client inquiries at the head office. Financial Handling: Managed petty cash replenishment and disbursement; safely issued checks and recorded bank deposits. Procurement & Admin Support: Coordinated with suppliers for office equipment maintenance, handled purchasing requirements, and maintained organized physical and digital records.