Executive VA & Ops Systems Builder |LinkedIn Growth StrategyExecutive VA & Ops Systems Builder |LinkedIn Growth Strategy
Zawadi
ID Verified$1,200
per month
($7/hour)
Profile Description
If your meetings produce decisions that quietly evaporate by the next stand-up, or your LinkedIn following keeps climbing while it produces zero real buyer conversations, that's the mess I get hired to clean up. I'm an Executive Virtual Assistant and Operations Systems Specialist not a task-taker, a systems builder with 3+ years fixing exactly these problems for founders and C-suite executives. For a CEO at a Kenyan FMCG company, I replaced ad-hoc meeting notes with a dual-format documentation ...
Top Skills
Skills & Expertise
Skill Levels Explained:
💡 Hover over any skill level to see exact years of experience
Virtual Assistance & Admin
Specialized Skills
Marketing & Growth
Human Resources
Design & Creative
Data & Analytics
Customer Success
Content & Writing
AI & Automation
Sales & Business Development
Work Experience
Virtual Executive Assistant
Freelance
Jul 2024 - Present
Key Achievements:
Managed executive calendars simultaneously, coordinating meetings across multiple time zones with zero scheduling conflicts. Maintained executive email inboxes with >95% response rate within 24 hours, drafting professional communications and follow-ups. Designed and maintained Google Sheets dashboards for client performance and operational metrics, reducing reporting errors by 40%. Proactively identified bottlenecks in workflows, implementing solutions that saved leadership teams 10+ hours weekly. Utilized ChatGPT and AI tools to draft executive communications, summarize meetings, and create workflow documentation, reducing preparation time by 30%. Managed inbound and outbound client and vendor calls, resolving inquiries professionally and ensuring timely followthrough. Assisted in managing and organizing digital content, coordinating updates, tracking deadlines, and ensuring brand consistency across platforms.
Back Office Executive Assistant
Hybrid Fusion Medicals
Dec 2022 - Jun 2024
Key Achievements:
Provided executive-level administrative support to senior leadership, managing daily operations and strategic initiatives. Managed complex executive calendars, appointments, and internal meetings, reducing scheduling conflicts by 40%. Organized executive meetings, prepared agendas, recorded detailed minutes, and tracked action items, improving meeting effectiveness by 15%. Maintained organized digital filing systems for documents and records, improving retrieval time by 50% and ensuring audit readiness. Coordinated internal teams and external stakeholders to support projects and operational tasks, increasing project completion rates by 20%. Assisted with preparation of routine and ad-hoc reports, correspondence, and internal documentation for senior management review. Streamlined email and document management workflows, reducing response times by 40% while maintaining 99%+ data accuracy. Handled confidential information with professionalism and integrity, maintaining strict compliance with internal policies.