Executive Assistant & Operations Partner | Automation

Lilly

ID Verified
1,000/mo
Kenya
Looking for Full-time
8 hours/day
Availability: US / EU / Asia timezone

Profile Description

I'm Lilly, a Creative EA, Operations Partner & Automation Specialist I help founders, consultants, and coaches scale without becoming the bottleneck in their own business. I manage calendars, inboxes, and client communications, but more importantly, I build the systems and automations that keep things running smoothly even when I'm not actively watching them. Recent proof: I built an automation system connecting booking, email, and course delivery tools for a business owner, cutting her daily ...

Top Skills

Adobe Illustrator · 4 yearsCanva · 4 yearsAdobe Photoshop · 3 yearsCalendar Management · 3 yearsCalendly · 3 years

Skills & Expertise

AI & Automation

OpenAI APIAdvanced
ZapierIntermediate
Make (Integromat)Intermediate
Workflow AutomationIntermediate
Claude/Anthropic APIIntermediate

Content & Writing

Creative WritingAdvanced

Customer Success

Email SupportIntermediate
CrispIntermediate

Design & Creative

CanvaAdvanced
Adobe IllustratorAdvanced
Adobe PhotoshopAdvanced
CapCutIntermediate

Virtual Assistance & Admin

Calendar ManagementAdvanced
Executive Assistant ServicesAdvanced
Research & Information GatheringAdvanced
CalendlyAdvanced
Personal Assistant ServicesAdvanced
Meeting CoordinationAdvanced
Document ManagementAdvanced
Email ManagementAdvanced
NotionAdvanced
Travel PlanningIntermediate
AsanaIntermediate
ClickUpIntermediate
AirtableIntermediate
Monday.comIntermediate
TrelloBeginner

Work Experience

Executive Assistant & Operations Partner

Freelancing

May 2025 - Mar 2026

Key Achievements:

*Supported salon and service-based business owners with day-to-day administrative operations and customer communication. *Collaborated directly with a salon owner to improve operational workflows, automate administrative processes, and support the successful launch of educational resources for a salon training academy. *Managed appointment scheduling, calendar coordination, and client follow-ups to ensure a seamless customer experience. *Posted pre-created social media content across Instagram while maintaining brand consistency. *Organized customer information and maintained accurate records across digital systems. *Automated administrative workflows using Google Forms, Google Sheets, Zapier, and Notion, reducing manual tasks and improving operational efficiency. *Developed educational workbooks and onboarding resources for salon academy programs. *Coordinated ongoing projects while ensuring deadlines and client deliverables remained on track.

ZapierClaude/Anthropic APICrispCanvaCreative WritingWorkflow AutomationEmail SupportCalendar ManagementResearch & Information GatheringMeeting CoordinationCalendlyTravel PlanningDocument ManagementExecutive Assistant ServicesPersonal Assistant ServicesEmail ManagementNotionClickUpAirtable

Quick Stats

Age29 years
English LevelFluent
ID VerificationVerified
Portfolio
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Certifications

ALX VA certification

Education

Associate's Degree

BuruBuru Institute of Fine Arts

2019 - 2022