Claudia

Virtual Assistant | Executive Support | Customer Service Pro

Claudia

ID Verified
600/mo
Nairobi, Kenya
Looking for Full-time
8 hours/day
Availability: US / EU / Asia timezone

Profile Description

Dedicated Virtual Assistant with 2+ years of experience supporting executives and managing day-to-day operations remotely. Skilled in calendar and email management, client intake, lead tracking, travel coordination, and CRM data entry. Background in customer service (banking & hospitality) plus executive support. Fluent English speaker with a reliable home office setup. Available to work during US, UK, or African business hours.

Top Skills

Cold Calling · 3 yearsCold Email Outreach · 3 yearsData Entry · 3 yearsDocument Management · 3 yearsEmail Support · 3 years

Skills & Expertise

Sales & Business Development

Cold CallingAdvanced
Warm Outreach & Appointment SettingAdvanced
Zoho CRMAdvanced
Cold Email OutreachAdvanced
B2B SalesIntermediate
Linkedin OutreachIntermediate

Customer Success

Lead ManagementAdvanced
Email SupportAdvanced
Phone SupportAdvanced
Social Media SupportIntermediate
ZendeskBeginner

Virtual Assistance & Admin

Data EntryAdvanced
Document ManagementAdvanced
Research & Information GatheringAdvanced
Calendar ManagementIntermediate
Email ManagementIntermediate
Meeting CoordinationIntermediate
Travel PlanningIntermediate
Executive Assistant ServicesIntermediate
Monday.comIntermediate
Personal Assistant ServicesIntermediate
AsanaIntermediate
TrelloIntermediate
ClickUpIntermediate
NotionBeginner

Work Experience

Executive Assistant

Self-Employed

Nov 2025 - Present

Key Achievements:

1. Maintained 100% client satisfaction across all freelance engagements with repeat business from multiple clients. 2. Achieved same-day response rate for all client inquiries, ensuring no lead went cold. 3. Successfully managed calendars for clients across 3 different time zones (US Eastern, UK, Kenya) with zero scheduling conflicts. 4. Built freelance VA practice to steady client base within 5 months.

Cold CallingWarm Outreach & Appointment SettingLead ManagementCold Email OutreachCalendar ManagementEmail ManagementMeeting CoordinationDocument ManagementData EntryExecutive Assistant ServicesMonday.comTrelloPersonal Assistant ServicesResearch & Information GatheringAsanaTravel PlanningEmail SupportPhone SupportNotionClickUpSocial Media SupportZendesk

Office Administrator & Assistant to the Operations Manager / MD

Camerafrica Consultants Limited

Aug 2023 - Oct 2025

Key Achievements:

1. Completed all assigned tasks on time with zero unresolved administrative backlogs over 2+ years. 2. Maintained 100% confidentiality on all client and company documents, including sensitive employee records. 3. Reduced new hire onboarding setup time by 30% by creating a standardized digital checklist. 4. Successfully tracked leave for 13+ employees for over 2 years with zero data loss and accurate monthly reports. 5. Negotiated office supply contracts, saving the company over KES 25,000 annually. 6. Managed international travel arrangements (flights, accommodation, visas) for senior management with zero errors.

Cold CallingCalendar ManagementWarm Outreach & Appointment SettingZoho CRMLead ManagementCold Email OutreachEmail ManagementExecutive Assistant ServicesMeeting CoordinationData EntryTravel PlanningDocument ManagementAsanaMonday.comResearch & Information GatheringPersonal Assistant ServicesTrelloPhone SupportEmail SupportSocial Media SupportClickUpB2B SalesLinkedin Outreach

Chief Campaign Officer (Project-Based)

Camerafrica Consultants Limited

Jun 2023 - Jun 2023

Key Achievements:

1. Delivered a winning election campaign by contacting over 1,500 decision-makers through calls, SMS, WhatsApp, and email within 14 days. 2. Achieved 100% follow-up rate on all leads; every contact was tracked until campaign goal was met. 3. Successfully scheduled and managed meetings with stakeholders and voters under tight deadlines.

Cold CallingCalendar ManagementWarm Outreach & Appointment SettingZoho CRMLead ManagementCold Email OutreachMeeting CoordinationEmail ManagementExecutive Assistant ServicesData EntryDocument ManagementPersonal Assistant ServicesResearch & Information GatheringEmail SupportPhone Support

Hospitality Attaché

North Coast Beach Hotel

Apr 2019 - Jul 2019

Key Achievements:

1. Received commendation from General Manager for "exceptional adaptability across all departments" (Front Office, F&B, Procurement). 2. Handled 30+ daily guest check-ins/check-outs with zero errors. 3. Resolved guest complaints (late check-outs, room changes) on the spot without escalation. 4. Supported goods receiving and inventory counts, ensuring accurate stock records.

Cold CallingCalendar ManagementWarm Outreach & Appointment SettingLead ManagementCold Email OutreachEmail ManagementTravel PlanningDocument ManagementData EntryResearch & Information GatheringEmail SupportPhone SupportSocial Media Support

Customer Relationship Intern

Equity Bank Limited

Apr 2016 - Aug 2016

Key Achievements:

1. Handled 50+ daily customer inquiries via phone and in-person, resolving complaints within service level agreements. 2. Recognized as the most proactive intern for handling multiple sections (account opening, customer service, bancassurance, merchandising) without daily supervision. 3. Opened 120+ new customer accounts in 4 months by proactively engaging bank visitors. 4. Achieved 85% of monthly insurance sales targets by explaining products and handling customer objections professionally. 5. Recruited and onboarded 25+ new merchants for bank payment services through follow-up calls and relationship building.

Cold CallingCalendar ManagementWarm Outreach & Appointment SettingLead ManagementEmail ManagementMeeting CoordinationData EntryDocument ManagementResearch & Information GatheringEmail SupportPhone Support

Quick Stats

Age28 years
English LevelFluent
Other Languages
SwahiliFluent
ID VerificationVerified

Certifications

Virtual Assitant

Education

Bachelor's Degree

Kenyatta University

2016 - 2021