Catherine

Executive Virtual Assistant - C-Suite Support

Catherine

ID Verified
1,500/mo
Nairobi, Kenya
Looking for Full-time
8 hours/day
Availability: US / EU / Asia timezone

Profile Description

Founders and busy teams hire me to get time back. As an Executive Virtual Assistant, I own the details that keep a business running: calendars, inboxes, travel, customer communication, research, reporting, and administrative coordination, so you can focus on the work only you can do. With 2+ years across tourism, hospitality, sales, and customer service, I'm built for fast-paced environments where priorities shift and follow-through matters. In my previous role, I supported process improvements ...

Top Skills

Canva · 4 yearsData Entry · 4 yearsResearch & Information Gathering · 4 yearsTravel Planning · 4 yearsEmail Support · 3 years

Skills & Expertise

Virtual Assistance & Admin

Research & Information GatheringAdvanced
Data EntryAdvanced
Travel PlanningAdvanced
AirtableIntermediate
Executive Assistant ServicesIntermediate
Calendar ManagementIntermediate
Email ManagementIntermediate
Document ManagementIntermediate
Meeting CoordinationIntermediate
Personal Assistant ServicesIntermediate
CalendlyIntermediate
AsanaIntermediate
NotionBeginner
TrelloBeginner
ClickUpBeginner

AI & Automation

OpenAI APIAdvanced
ZapierBeginner
n8nBeginner
Claude/Anthropic APIBeginner

Customer Success

Email SupportAdvanced
Social Media SupportAdvanced
Lead ManagementIntermediate

Design & Creative

CanvaAdvanced
CapCutBeginner

Work Experience

Customer Operations Associate

Wonsulting

Dec 2025 - Mar 2026

Key Achievements:

● Submitted 200–300+ targeted applications/month, aligning roles with client career goals ● Optimized resumes for ATS compatibility, increasing interview rates by 20–40% ● Researched and identified relevant roles across LinkedIn, job boards, and company sites ● Tracked applications and follow-ups using structured systems, improving response rates by 30%+ ● Tailored applications with role-specific keywords, boosting recruiter visibility ● Collaborated with clients to refine job search strategy and positioning ● Maintained high-quality, consistent submissions to strengthen candidate brand

Research & Information GatheringEmail ManagementDocument ManagementPersonal Assistant ServicesOpenAI APIClaude/Anthropic APIEmail SupportLead Management

Customer Service Representative

Oywa Ngori Hotels LTD

Jun 2024 - Jan 2025

Key Achievements:

● Provided front-line customer service and satisfaction support in a fast-paced hospitality environment. ● Accurately processed payments, refunds, and order adjustments using POS systems. ● Addressed customer concerns and complaints while adhering to service procedures and escalation guidelines. ● Strengthened problem-solving, communication, and multitasking skills essential for customer-facing roles.

Independent Travel Manager

Asap Tickets

Mar 2025 - May 2024

Key Achievements:

● Delivered high-quality customer satisfaction and sales support throughout the customer travel journey, from booking to post-trip follow-up. ● Managed flight, accommodation, and tour bookings, ensuring accuracy and timely payment verification. ● Provided 24/7 emergency travel support, resolving urgent issues such as flight disruptions, schedule changes, and client concerns during travel. ● Handled customer complaints professionally and collaborated with suppliers and internal teams to reach timely resolutions. ● Processed refunds and booking changes in line with company policies and management approval. ● Maintained clear, empathetic communication to build trust and long-term client relationships.

Tours and Travels Intern

Tourism Fund

May 2023 - Aug 2023

Key Achievements:

● Assisted in tourism operations and supported teams handling travel-related inquiries and service delivery. ● Collaborated with internal departments to follow established procedures for issue handling and reporting. ● Gained hands-on exposure to tourism industry standards, customer service processes, and operational coordination.

Quick Stats

Age24 years
English LevelFluent
ID VerificationVerified
Portfolio
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Education

Bachelor's Degree

Chuka University

2020 - 2024