Executive Virtual AssistantExecutive Virtual Assistant

Key Achievements:

Key Responsibilities Provide comprehensive executive support to Subi Singh across multiple businesses and property portfolios, ensuring smooth daily operations and effective communication with tenants, contractors, consultants, legal advisers, and external stakeholders. Draft, manage, and coordinate all professional correspondence, notices, contracts, and compliance-related communications, maintaining accuracy, confidentiality, and a high standard of professionalism. Manage financial administration using Xero, including payroll processing, invoicing, payment tracking, reconciliations, and follow-ups on outstanding accounts. Oversee staff administration and coordination, including onboarding, scheduling, task tracking, and liaising with virtual assistants and contractors to ensure operational efficiency. Support property and project management activities by coordinating maintenance, variations, inspections, contractor engagement, and documentation across residential, commercial, and industrial assets. Assist with compliance, record-keeping, and reporting requirements, ensuring documentation is organised and readily available when required. Key Achievements Streamlined communication processes between management, tenants, and contractors, significantly reducing response times and improving issue resolution. Successfully implemented structured follow-up systems for outstanding payments and site fee adjustments, improving cash flow consistency and compliance. Strengthened financial administration through accurate and timely payroll, invoicing, and Xero management, supporting clearer financial oversight. Played a key role in coordinating property transitions, tenant exits, notices to vacate, and operational updates with minimal disruption to business operations. Proactively identified operational gaps and proposed practical solutions, including engaging specialised VAs and suppliers to support new business initiatives (e.g. Amazon FBA setup). Maintained a high level of discretion, professionalism, and reliability while supporting senior management across time-sensitive and high-pressure matter

Key Achievements:

Executive Assistant — Key Responsibilities -Manage executive calendar, inbox, meeting logistics, and high-level communications. -Draft presentations, proposals, agendas, surveys, and leadership materials (Canva, PowerPoint, Google Slides). -Coordinate multi-phase projects (leadership programs, research initiatives, 100-day plans, events). -Prepare briefings, summaries, and follow-ups to keep stakeholders aligned and informed. -Oversee travel planning, event logistics, and consultant scheduling. -Manage surveys and compile data into clear reports and visuals. -Maintain confidential files, contracts, and documentation with accuracy. -Anticipate needs, streamline processes, and ensure deadlines are consistently met. Key Achievements -Supported the successful delivery of multiple leadership trainings and consulting engagements from planning through execution. -Redesigned slide decks and materials to elevate professionalism and brand consistency. -Created organized systems for files, surveys, and project tasks—reducing admin time and preventing missed deadlines. -Produced executive-ready summaries and reports that improved decision-making and client communication. -Coordinated complex schedules and travel with zero missed commitments. -Built trusted relationships with clients, team members, and partners through timely, polished communication.