Grace

Operations Virtual assistant | Workflow Automation

Grace

ID Verified
1,000/mo
Nairobi, Kenya
Looking for Full-time
8 hours/day
Availability: US / EU timezone

Profile Description

I help founders, business owners, and CEOs reclaim their focus and get back to doing what they do best- building great businesses. Over the past three years, I have worked directly inside businesses -across construction, wellness, and beyond, stepping in as a trusted operational right hand. I am detail-oriented, proactive, and a clear communicator who ensures nothing falls through the cracks. My approach goes beyond day-to-day firefighting. I build the systems, SOPs, and automated workflows th...

Top Skills

Asana · 5 yearsNotion · 5 yearsCalendar Management · 4 yearsClickUp · 4 yearsDocument Management · 4 years

Skills & Expertise

AI & Automation

Workflow AutomationIntermediate
ZapierBeginner
Make (Integromat)Beginner

Virtual Assistance & Admin

NotionExpert
AsanaExpert
Calendar ManagementAdvanced
Email ManagementAdvanced
Research & Information GatheringAdvanced
Document ManagementAdvanced
ClickUpAdvanced
CalendlyAdvanced
AirtableAdvanced
Travel PlanningIntermediate
Meeting CoordinationIntermediate
TrelloIntermediate
BardeenBeginner
Monday.comBeginner

Design & Creative

3D ModelingAdvanced
CapCutIntermediate
Presentation DesignBeginner

Data & Analytics

Google Sheets (Advanced)Intermediate

Customer Success

Social Media SupportBeginner

Content & Writing

Blog WritingIntermediate

Work Experience

Virtual Assistant

Angela Belt Interiors

May 2024 - Oct 2024

Key Achievements:

-Email management -Project management support -3D modeling & render

Calendar ManagementEmail ManagementWorkflow AutomationNotion3D ModelingGoogle Sheets (Advanced)

Team lead & warehouse personel

Carlcare services Limited

Jul 2016 - Jan 2023

AirtableWorkflow AutomationZapierDocument ManagementPresentation DesignGoogle Sheets (Advanced)AsanaClickUpMeeting Coordination

Receptionist

Maisha Executive Limited

Jul 2014 - Sep 2014

Key Achievements:

Greet and welcome visitors, clients, and staff in a courteous and professional manner Manage the visitor sign-in process and issue access badges in line with security protocols Answer, screen, and route incoming calls and emails to the appropriate departments Coordinate and manage meeting room bookings and ensure rooms are set up and ready Receive, sort, and distribute incoming mail, packages, and courier deliveries Maintain a clean, organised, and presentable reception and waiting area at all times Provide general administrative support to departments as required (printing, filing, data entry) Assist with scheduling, travel bookings, and other logistical tasks as directed Monitor and replenish office supplies and front-desk consumables Liaise with facilities management to report and follow up on maintenance issues

Calendar ManagementEmail ManagementCalendlyWorkflow Automation

Quick Stats

Age32 years
English LevelFluent
Other Languages
SwahiliFluent
ID VerificationVerified
Portfolio
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Certifications

Virtual Assistant
Make.com

Education

Associate's Degree

KCA university

2019 - 2020

Bachelor's Degree

Chuka University

2012 - 2016