Executive Virtual Assistant

Virginia

ID Verified
800/mo
Nairobi, Kenya
Looking for Part-time
6 hours/day
Availability: US / EU / Asia timezone

Profile Description

Results-driven Executive Virtual Assistant with over 4 years of experience supporting C-suite executives and busy business owners. I specialize in calendar management, email handling, client communications, travel coordination, and project management across multiple time zones. I am highly organized, reliable, and skilled at using tools like Google Workspace, Microsoft Office, Asana, ClickUp, HubSpot, and Canva. Known for reducing executives’ administrative workload by over 20 hours per month wh...

Skills & Expertise

Virtual Assistance & Admin

Email ManagementExpert
Calendar ManagementAdvanced
Personal Assistant ServicesAdvanced
Executive Assistant ServicesAdvanced
Travel PlanningIntermediate
Research & Information GatheringIntermediate
Document ManagementIntermediate
Meeting CoordinationIntermediate
CalendlyIntermediate
NotionIntermediate
Data EntryIntermediate
Monday.comIntermediate
ClickUpIntermediate
TrelloIntermediate

Customer Success

ZendeskIntermediate

Content & Writing

SEO Content WritingIntermediate
CopywritingIntermediate

AI & Automation

PerplexityIntermediate
LLM Fine-tuningBeginner
Prompt EngineeringBeginner
Azure OpenAIBeginner

Work Experience

Freelance Virtual Assistant

Freelancer

Jun 2024 - Mar 2026

Job Responsibilities:

-Successfully supported multiple US and UK clients with calendar management, email handling, and project coordination -Scheduled 50+ meetings monthly across different time zones with zero conflicts -Maintained inbox zero for clients and deliver 98% client satisfaction rate -Increased clients’ social media engagement by an average of 35% -Coordinated international travel and organize virtual events...

Calendar ManagementExecutive Assistant ServicesDocument ManagementCalendlyTravel PlanningResearch & Information GatheringMonday.comMeeting CoordinationData EntryEmail Management

Executive Assistant

Jugoco Engineering Services

Jul 2021 - May 2024

Job Responsibilities:

-Managed CEO’s complex calendar with 40+ weekly meetings across time zones (100% accuracy) -Reduced executive administrative workload by 25 hours per month -Prepared high-level reports, presentations, and confidential documents with zero errors -Coordinated international travel, visas, and corporate events for 50+ participants -Improved document retrieval time by 40% through better filing systems

Document ManagementCalendlyMeeting CoordinationTrelloPersonal Assistant Services

Receptionist

Inspire Wellness Center

Apr 2019 - May 2021

Job Responsibilities:

-Delivered excellent customer service to 30+ patients daily -Managed appointment scheduling with 99% accuracy -Handled confidential patient information and maintained zero stock-outs on supplies

Document ManagementCalendlyMeeting CoordinationPersonal Assistant Services

Marketing and Communications Assistant

Maralal Safari Lodge

Mar 2019 - Mar 2020

Job Responsibilities:

-Developed digital marketing campaigns that increased brand visibility by 45% -Managed social media accounts and created promotional content -Improved customer satisfaction through feedback analysis and service enhancements

Quick Stats

Age34 years
GenderFemale
English LevelFluent
Other Languages
EnglishFluent
SwahiliFluent
ID VerificationVerified
Portfolio
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Certifications

Executive Assistant Skills-Alison
Virtual Assistance Skills in the Digital Age-ALX

Education

Bachelor's Degree

Kenya Institute of Mass Communication

2011 - 2013