Kellen

Virtual Assistant, customer support, data entry

Kellen

ID Verified
1,300/mo
nairobi, Kenya
Looking for Full-time
10 hours/day
Availability: US / EU / Asia timezone

Profile Description

I am a highly organized and dependable Virtual Assistant with experience supporting businesses through administrative assistance, calendar and email management, CRM management, travel coordination, online research, data entry, document preparation, and customer support. I am skilled in Google Workspace, Microsoft Office, and digital collaboration tools, allowing me to manage daily operations efficiently while maintaining accuracy and attention to detail. I am also experienced in handling repetit...

Top Skills

Calendar Management · 10 yearsData Entry · 10 yearsDocument Management · 10 yearsEmail Management · 10 yearsExecutive Assistant Services · 10 years

Skills & Expertise

Virtual Assistance & Admin

Calendar ManagementExpert
Travel PlanningExpert
Data EntryExpert
Executive Assistant ServicesExpert
Research & Information GatheringExpert
Meeting CoordinationExpert
Document ManagementExpert
Email ManagementExpert
CalendlyAdvanced
BardeenAdvanced
Personal Assistant ServicesBeginner
TrelloBeginner

Sales & Business Development

Proposal WritingAdvanced
Linkedin OutreachBeginner
SalesforceBeginner
Apollo.ioBeginner

Data & Analytics

Excel (Advanced)Beginner
Google Sheets (Advanced)Beginner

Customer Success

Email SupportBeginner
Phone SupportBeginner
Social Media SupportBeginner

Content & Writing

CopywritingBeginner
Email CopywritingBeginner

Work Experience

Virtual Assistant

Wellness & SpaL'Escale Resort

Apr 2025 - Present

Key Achievements:

• Managed executive calendars, therapist schedules, bookings, cancellations, and appointment coordination. • Delivered outstanding customer support through email, phone, and online messaging platforms. • Maintained CRM records, client treatment history, and confidential business information with a high level of accuracy. • Coordinated appointment confirmations, reminders, rescheduling, and client follow-ups to maximize customer retention and satisfaction. • Managed executive email correspondence and prioritized incoming communications. • Prepared invoices, monitored payments, maintained financial records, and supported administrative reporting. • Assisted in planning promotions, scheduling social media content, and coordinating marketing activities. • Organized digital files and documentation to ensure efficient record management. • Coordinated executive travel arrangements and administrative tasks. • Worked collaboratively with therapists, reception staff, and management to ensure smooth day-to-day operations. • Maintained confidentiality while handling sensitive customer and business information.

Calendar ManagementExecutive Assistant ServicesEmail ManagementMeeting CoordinationResearch & Information GatheringTravel PlanningData EntryCalendlyDocument ManagementTrello

ADMINISTRATIVE/CYBER ASSISTANT

SELF EMPLOYMENT

Apr 2012 - Present

Key Achievements:

• Manage daily business operations, scheduling, customer service, and financial records. • Prepare business documents, reports, presentations, and official correspondence using Microsoft Office. • Assist clients with online applications, government services, registrations, and digital documentation. • Maintain confidential client information while ensuring data accuracy. • Manage customer payments, invoicing, and business records. • Provide technical support for office software and internet-based applications. • Deliver professional customer service while resolving client concerns efficiently. • Manage multiple priorities in a fast-paced customer service environment.

Calendar ManagementExecutive Assistant ServicesPersonal Assistant ServicesEmail ManagementMeeting CoordinationResearch & Information GatheringTravel PlanningData EntryCalendlyDocument ManagementTrello

POLLING CLERK

ELECTORAL COMMISSION OF KENYA

Nov 2007 - Dec 2007

Key Achievements:

• Verified voter identity and eligibility before issuing ballot papers in accordance with Electoral Commission regulations. • Issued the correct ballot papers while maintaining accountability and accuracy throughout the voting process. • Assisted in setting up and preparing the polling station before the commencement of voting. • Maintained accurate voter registers, polling records, and official election documentation. • Guided voters through the voting process while ensuring ballot secrecy and compliance with electoral procedures. • Responded professionally to voter inquiries and referred complex matters to the Presiding Officer where necessary. • Assisted with ballot sorting, vote counting, reconciliation of ballot papers, and completion of statutory election forms after polls closed. • Safeguarded ballot boxes, ballot papers, and other sensitive election materials throughout the electoral process. • Worked collaboratively with Presiding Officers, Deputy Presiding Officers, security personnel, party agents, and fellow election officials to ensure efficient polling station operations. • Maintained strict neutrality, confidentiality, professionalism, and compliance with electoral laws and procedures.

Personal Assistant ServicesExecutive Assistant ServicesResearch & Information GatheringData EntryDocument ManagementCalendar Management

Quick Stats

Age49 years
English LevelConversational
Other Languages
SwahiliFluent
ID VerificationVerified
Portfolio
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Education

Certificate

SUPERIOR COMMERCIAL COLLEGE

2007 - 2009

High-school

ENDARASHA SCHOOL

1992 - 1995