Ivy

Executive virtual assistant/ Customer service representative

Ivy

ID Verified
1,800/mo
nairobi, Kenya
Looking for Full-time
10 hours/day
Availability: US timezone

Profile Description

A results-oriented Virtual Assistant with more than 2 years of experience providing high-impact virtual assistance services for executive-level and expanding workgroups. Possesses extensive skills in managing calendars and emails, travel planning, project management, research, and the use of software like Google Workspace, MS Office, Asana, Slack, Notion, ClickUp, Trello, Hubspot, Jira, and Canva. Demonstrates excellent organizational skills, problem-solving capabilities, complete discretion, an...

Skills & Expertise

AI & Automation

Work Experience

Virtual assistant

Heritage Security Agencies

Feb 2025 - Oct 2025

Job Responsibilities:

Provide executive support to 8–12 entrepreneurs and CEOs and creative professionals for 1 year by scheduling their calendars across different time zones without any conflicts. plan complete travel arrangements for C-level clients which includes booking flights and hotels and obtaining visas and creating itineraries while securing 15–30% lower travel expenses through my vendor negotiations and dea...

Executive Assistant ServicesPersonal Assistant ServicesMonday.comAsanaClickUpEmail ManagementCalendar ManagementCalendlyMeeting CoordinationTravel Planning

Customer Service Manager

LC Waikiki

Nov 2023 - Jun 2025

Job Responsibilities:

Lead and manage a team of 15–25 virtual customer support agents handling 800+ monthly customer interactions across live chat, email, phone, and ticketing systems. Reduced average handle time (AHT) by 22% and ticket backlog by 65% by implementing new workflows, macros, and knowledge base improvements. Own full P&L responsibility for the customer support department, consistently achieving 8–12% unde...

Email ManagementAsanaExecutive Assistant ServicesMeeting CoordinationCalendlyPersonal Assistant ServicesClickUpMonday.com

Senior Virtual Assistant & Team Lead

Bandari Beauty

Mar 2024 - Sep 2024

Job Responsibilities:

Led the administrative support team that provided executive assistance to 10-15 C-level clients and business leaders across US, UK, and Australian time zones. Managed complex calendar scheduling and rescheduling via Google Calendar and Calendly, removing any scheduling conflicts for 24 consecutive months. Coordinated end-to-end travel arrangements including flights, hotels, visas, and ground trans...

Calendar ManagementTravel PlanningMeeting CoordinationExecutive Assistant ServicesPersonal Assistant ServicesMonday.comCalendlyEmail ManagementClickUpNotion

Quick Stats

Age35 years
GenderFemale
English LevelFluent
Other Languages
SwahiliBasic
ID VerificationVerified
Portfolio
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Certifications

Virtual Assistance Skills in Digital Age

Education

Bachelor's Degree

kenyatta university

2013 - 2017