Executive/Virtual AssistantExecutive/Virtual Assistant

Key Achievements:

Executive Assistant MAWA Traders Ltd. | Nairobi, Kenya | Jan 2023 – December 2025 Roles And Responsibilities: ● Coordinated executive calendars, departmental meetings, and leadership schedules, improving meeting preparedness and ensuring timely execution of operational priorities across multiple departments. ● Prepared weekly sales reports, financial summaries, and operational dashboards using Microsoft Excel, supporting data-driven management decisions and improving reporting accuracy by 27%. ● Monitored departmental expenditure records and supported budgeting activities, contributing to improved financial accountability and audit readiness across administrative operations. ● Streamlined procurement documentation and inventory reconciliation processes, reducing reporting discrepancies by 22% and strengthening stock movement tracking procedures. ● Maintained confidential executive records, compliance documentation, and governance files in accordance with internal operational policies and data management standards. ● Facilitated virtual collaboration sessions through Microsoft Teams and digital scheduling systems, enabling efficient coordination between distributed stakeholders and departmental teams. ● Organized operational workflows and executive support functions that enhanced office efficiency, reduced administrative delays, and strengthened cross-departmental communication channels.

Key Achievements:

● Distributed training materials and operational resources to stakeholder groups, ensuring 100% timely availability and compliance with electoral procedures. ● Supervised training sessions for election personnel, strengthening adherence to procedural standards and improving participant preparedness for electoral operations. ● Compiled structured operational reports and training documentation for submission to senior electoral officials, improving administrative tracking and accountability. ● Secured sensitive electoral materials and maintained accurate documentation logs, supporting compliance with governance and procedural requirements. ● Assisted with scheduling activities and participant coordination using digital communication platforms, enabling seamless collaboration among geographically dispersed teams. ● Delivered administrative support during high-volume electoral operations, contributing to efficient programme execution within strict operational timelines.