Virtual Assistant Accounting & OperationsVirtual Assistant Accounting & Operations

Key Achievements:

Provide remote accounting and administrative support to U.S.-based construction & remodeling services companies. Manage accounts receivable processes, including monitoring outstanding balances, following up on overdue payments, and communicating payment requests to clients. Prepare and send invoices and payment requests while supporting timely collections and accurate financial records. Support payroll calculations and payroll-related administrative processes. Calculate commissions accurately based on project and sales information. Manage and maintain CRM records, ensuring projects, client information, and relevant financial data are accurate and up to date. Add and update projects within the CRM system, ensuring accurate tracking throughout the project lifecycle. Coordinate and manage contracts using DocuSign, including sending agreements, monitoring completion, and following up on outstanding signatures. Review and track contract execution to ensure required documentation is completed before project progression. Support day-to-day project and operational coordination across multiple projects. Communicate with clients, contractors, and internal teams regarding project updates, contracts, invoices, payments, and administrative requirements. Maintain organized digital records and ensure important project and financial documentation is properly managed. Assist with CRM processes and provide support and training to team members on system usage and workflows. Manage multiple priorities and deadlines while working independently in a fast-paced remote environment. Support the coordination of operations for projects serving infrastructure and emergency-response needs across the United States.

Key Achievements:

Managing all accounting transactions, ensuring 100% financial accuracy. • Reconciling accounts payable & receivable, improving cash flow by 25%. • Ensuring 100% on-time tax filing and compliance with regulatory standards. • Preparing balance sheets, profit & loss statements, and financial reports, increasing financial efficiency by 30%. • Overseeing inventory management & cost control, reducing unnecessary expenditures by 20%.

Key Achievements:

• Handling bookkeeping & stock tracking, ensuring 98% inventory accuracy. • Conducting financial forecasting & budgeting, optimizing revenue projections by 15%. • Managing tax preparation & compliance, reducing errors by 40%. • Assisting in financial process improvement, increasing efficiency by 20%. • Developed cost analysis strategies, reducing operational costs by 12%. • Implemented automated invoicing systems, increasing billing efficiency by 25%. • Collaborated with sales and operations teams to enhance financial planning & reporting, improving decision-making by 30%. • Handling bookkeeping & stock tracking, ensuring 98% inventory accuracy. • Conducting financial forecasting & budgeting, optimizing revenue projections by 15%. • Managing tax preparation & compliance, reducing errors by 40%. • Assisting in financial process improvement, increasing efficiency by 20%.