Real Estate Virtual Assistant

We're seeking an experienced Real Estate Virtual Assistant to provide remote administrative and operational support to our multi-branch real estate brokerage. This role will work directly with agents, property managers, and branch leaders to streamline daily operations and ensure seamless client experiences across our locations.

Key Responsibilities

• Manage property listings across major real estate portals, ensuring accuracy of details, pricing, and photography
• Coordinate inspection schedules and communicate with prospective buyers/tenants
• Process and distribute incoming enquiries to appropriate agents within required timeframes
• Prepare and format property marketing materials, including feature sheets and social media content
• Maintain CRM database with accurate client and property information
• Follow up with leads and nurture client relationships via email and phone
• Coordinate settlement documentation and liaise with conveyancers, solicitors, and other parties
• Assist with compliance documentation and maintain digital filing systems
• Prepare comparative market analysis (CMA) reports using available data
• Support open home logistics including signage coordination and attendee tracking
• Handle administrative tasks such as contract preparation, form completion, and record keeping

Required Skills & Experience

• Minimum 2 years experience in Australian real estate (agency or property management)
• Strong understanding of Australian real estate processes, terminology, and legislation
• Proficiency with real estate CRM systems and listing platforms
• Excellent written and verbal communication skills
• High attention to detail and ability to manage multiple tasks simultaneously
• Reliable internet connection and professional home office setup
• Available during Australian business hours (flexibility for peak periods)

Preferred Qualifications

• Experience supporting multiple agents or branches
• Knowledge of local market conditions across our operating regions

What We Offer

• Fully remote position
• Competitive rate
• Opportunity to work with established brokerage with growth trajectory
• Supportive team environment with clear processes and systems