Real Estate Administrative Specialist

We are looking for a sharp, high-level operator to handle the backend of a busy real estate brokerage. You won't just be "checking boxes"; you will be managing the systems that keep our deals moving and our listings live.

The Role

You will be the backbone of our daily operations. Your primary focus is ensuring that no lead or listing falls through the cracks. This requires a high level of technical competence and the ability to manage complex administrative workflows without constant oversight.

Key Responsibilities:

• Listing Management: Coordinating the end-to-end process for new listings, including data entry, uploading photos, and ensuring all details are accurate across multiple platforms.
• Transaction Coordination: Managing paperwork, deadlines, and communication between parties to ensure smooth closings.
• Database Management: Maintaining and segmenting our CRM to ensure leads are followed up with and contact info is current.
• Marketing Support: Preparing basic marketing materials, flyers, and digital assets for new properties.
• Administrative Support: Managing calendars, scheduling appointments, and handling email correspondence.

Requirements

• Real Estate Experience: Proven track record working with real estate brokers or agencies. You must understand the lifecycle of a real estate transaction.
• Technical Proficiency: Advanced experience with CRMs (e.g., Follow Up Boss, LionDesk), MLS platforms, and transaction management software.
• Communication: Exceptional written English. You will be drafting professional emails and listing descriptions.
• Organization: A "Type A" personality when it comes to folders, files, and deadlines.
• Problem Solver: You identify bottlenecks in a workflow and suggest a way to fix them before being asked.