Podcast Operations Assistant

I'm looking for a highly organized and proactive assistant to help manage the day-to-day operations of a growing podcast and personal brand.

This role is ideal for someone who enjoys keeping projects organized, communicating with guests, managing schedules, and ensuring content gets published smoothly. You'll become a key part of the workflow, helping coordinate podcast production and supporting various administrative and digital tasks.

Your responsibilities will include managing calendar bookings and scheduling through appointment management tools, coordinating communication with podcast guests, and ensuring episodes move through the production process efficiently. You'll help prepare and edit show notes, publish episodes across podcast platforms, and send guests the resources they need after their episode goes live, including links, promotional materials, and content assets.

You'll also assist with maintaining and organizing social media accounts, helping ensure platforms are properly connected and functioning as part of a broader content distribution process.

The right person is naturally organized, detail-oriented, and comfortable juggling multiple moving pieces without losing track of deadlines. Strong written communication skills are important, as you'll be interacting with guests and helping represent the brand professionally.

Experience supporting podcasts, content creators, executives, or online businesses is helpful, but most important is the ability to take ownership of tasks, communicate clearly, and keep operations running smoothly.

If you enjoy working behind the scenes, solving problems, and helping content and people stay organized, this could be an excellent opportunity to play a meaningful role in a growing media operation.