Executive assistant to the CEO

We are a rapidly scaling SaaS company building innovative AI tools. The CEO is focused on product vision, fundraising, and strategic partnerships. We need an exceptionally organized and proactive Executive Assistant to become a true force multiplier, managing the complex logistics of the executive office to ensure maximum focus and efficiency.

In this high-trust role, you will manage the CEO’s complex calendar with precision, scheduling and prioritizing meetings across multiple time zones. You will handle all executive communication, screening and drafting emails with a professional tone. A major responsibility includes coordinating detailed domestic and international travel itineraries. You will prepare briefing documents and agendas for meetings, ensuring the CEO is fully prepared. You will also take ownership of special projects, which may involve research, data compilation, and creating presentations for the board or investors. You will act as a gatekeeper and liaison between the CEO and internal/external stakeholders.

This role requires a minimum of five years of experience as an Executive Assistant, preferably supporting C-level executives in a tech startup or fast-paced environment. You must have flawless written and verbal communication skills. Mastery of productivity tools like Google Workspace, Notion, and advanced calendar management is non-negotiable. We need someone with impeccable attention to detail, unshakeable discretion with confidential information, and the ability to anticipate needs before they arise. You must be able to manage high-pressure situations with calmness and execute tasks with minimal direction.