Billing and invoicing specialist

Job Overview

We are an independent consulting firm. We need a specialist to take over our financial administration, ensuring our invoices are sent and paid on time, and our records are accurate.

Core Responsibilities

• Generate and send out invoices to clients according to project contracts and payment schedules.
• Monitor accounts receivable and follow up on overdue payments with professional email reminders.
• Reconcile incoming payments in our accounting software and update client records.
• Prepare monthly accounts receivable aging reports for review.
• Assist with basic bookkeeping tasks related to income tracking.
• Respond to client billing inquiries in a timely and professional manner.

Qualifications and Skills

• Previous experience in a billing, accounts receivable, or bookkeeping role is required.
• Proficiency with accounting software such as QuickBooks or Xero.
• Strong attention to detail and high level of accuracy with numerical data.
• Excellent written communication skills in English for client correspondence.
• Ability to work independently during standard European business hours.
• Discretion and reliability when handling confidential financial information.