Accounts Payable Specialist

We are looking for a highly organized and detail-focused Accounts Payable Specialist to support day-to-day financial operations. This role is ideal for someone who is comfortable handling high transaction volumes, enjoys working with systems, and takes pride in maintaining accuracy across all financial processes.

You will be responsible for managing the full accounts payable cycle—from purchase order review through to payment processing—while ensuring all transactions are compliant, properly documented, and completed on time. Your work will play an important role in maintaining strong financial controls and supporting the overall efficiency of the accounting function.

A significant part of the role involves reviewing purchase requests, confirming accuracy, and converting approved requests into purchase orders and invoices. You’ll also manage incoming invoices, ensure proper coding, and process them within the accounting system. Regular responsibilities include handling recurring expenses, reconciling credit card transactions, and preparing journal entries related to payables.

You’ll oversee payment workflows, including setting up and processing ACH transactions, while keeping vendor records accurate and up to date. This includes verifying documentation such as W-9s and supporting year-end reporting requirements like 1099 filings.

The role also includes ownership of expense reporting processes. You’ll review company card activity, validate expenses, manage user accounts within the expense platform, and ensure reimbursements are handled accurately and on schedule.

We’re looking for someone with a background in accounting, finance, or a related field, along with a few years of hands-on experience in accounts payable or general accounting. Familiarity with ERP systems and expense management tools is important, as well as a solid understanding of vendor management and payment cycles within a U.S. business environment.

Strong Excel skills are expected, along with the ability to stay organized, meet deadlines, and communicate clearly with both internal teams and external vendors. This role requires a high level of reliability, attention to detail, and the ability to work independently while also collaborating when needed.

If you’re someone who enjoys improving processes, spotting inefficiencies, and keeping financial operations running smoothly, this role will be a strong fit.