Virtual Assistant, Bookkeeper, and Payroll SpecialistVirtual Assistant, Bookkeeper, and Payroll Specialist

Key Achievements:

NEXA Lending Key Achievements and Responsibilities Bookkeeping and General Accounting Recorded, classified, and maintained daily financial transactions in organized accounting records. Maintained accurate records of income, expenses, commissions, reimbursements, and business transactions. Reviewed and verified financial documents, invoices, receipts, and supporting records. Assisted with account reconciliation by comparing transaction records and identifying discrepancies. Monitored expenses, payment records, and outstanding financial transactions. Maintained organized general ledger documentation and financial files. Assisted in preparing financial summaries, transaction reports, and supporting schedules. Ensured proper documentation and accurate recording of financial activities. Coordinated with internal departments to investigate and resolve accounting discrepancies. Maintained confidentiality and accuracy when handling sensitive financial information. Accounts Payable Received, reviewed, and verified invoices and payment requests. Checked invoices against supporting documents and approvals before processing. Monitored outstanding payables and followed up on pending payment requests. Verified vendor and payment information to ensure accuracy. Organized invoices, receipts, and payment documentation for record-keeping. Assisted with payment tracking and monitoring of company expenses. Coordinated with relevant departments regarding invoice discrepancies and payment concerns. Ensured transactions were properly documented and recorded. Payroll and Commission Accounting Processed payroll and commission payments for Loan Officers. Conducted commission audits by reviewing loan details, commission agreements, applicable rates, and supporting documents. Verified payroll calculations and identified discrepancies before payment processing. Monitored payroll transactions, adjustments, deductions, and payment status. Reviewed commission structures and agreements to determine applicable compensation. Coordinated with the Ledger, Compliance, Funding, and other departments to resolve payment-related concerns. Maintained payroll records and supporting documentation. Handled payroll inquiries and followed up on incomplete requirements. Conducted payroll training sessions to educate Loan Officers on documentation requirements and proper submission procedures. Financial Documentation and Compliance Reviewed and validated financial documents, agreements, invoices, and supporting records. Ensured transactions were supported by appropriate documentation and approvals. Maintained organized digital records for auditing and reference purposes. Monitored missing documents and coordinated with responsible parties to complete requirements. Assisted in resolving financial and documentation discrepancies. Followed established company policies and procedures when processing financial transactions. Administrative and Operational Support Coordinated with internal departments and external stakeholders to ensure timely processing of financial transactions. Managed multiple priorities and time-sensitive requests while maintaining accuracy. Communicated with Loan Officers regarding missing documents, payment concerns, and payroll requirements. Maintained spreadsheets and tracking files to monitor transactions and pending items. Assisted in improving documentation, tracking, and follow-up processes. Handled confidential company, employee, and financial information with professionalism.