Administrative AssistantAdministrative Assistant

Key Achievements:

• Supported HR operations for approximately 600 employees, covering onboarding, employee records, benefits, and offboarding. • Processed onboarding for 20+ hires monthly and prepared employment contracts, job offers, and employee documentation. • Independently researched visa requirements, immigration regulations, and application procedures to identify appropriate visa pathways for international executives and employees. • Coordinated visa applications, supporting documentation, and requirements with immigration authorities and third-party processors, including Specific Purpose Work Visas for New Zealand personnel. • Produced approximately 10 Certificates of Employment daily and 15 additional employment-related documents. • Supported executive operations through email monitoring, calendar reminders, urgent request tracking, and cross-team coordination. • Maintained confidential employee records and supported ISO 27001 documentation, employee relations processes, and HR workflow tracking.

Key Achievements:

• Coordinated approximately 5 property viewings (trippings) weekly and maintained communication with prospective buyers. • Managed property inquiries, lead tracking, Facebook marketing content, and recruitment posts. • Prepared and shared property details, price lists, and housing loan options to support buyer decision-making. • Coordinated viewing schedules, open houses, and follow-ups while preparing regular activity reports.

Key Achievements:

• Sourced and evaluated suppliers, compared quotations, and coordinated procurement of aluminum, glass, hardware, and other project materials. • Monitored inventory, tracked budgets, and coordinated material deliveries and schedules for subdivision projects. • Prepared and organized quotations, invoices, receipts, and purchasing records to support business operations. • Managed Facebook marketing content, job postings, customer inquiries, and promotional activities. • Maintained inventory and budget trackers using Google Sheets and supported day-to-day administrative and operational tasks.