Medical Operation and Insurance Authorization Specialist

Karen

750/mo
Nairobi, Kenya
Looking for Full-time
8 hours/day
Availability: US / EU / Asia timezone

Profile Description

Dedicated to turning complex insurance processes and busy practice schedules into seamless patient experiences. Adaptable Medical Virtual Assistant, Insurance Specialist, and Patient Service Coordinator with extensive experience managing practice operations remotely. Proficient in verifying multi-payer insurance benefits, obtaining complex prior authorizations, coordinating patient appointments, and resolving administrative inquiries with speed and precision. A natural problem-solver who bridges...

Top Skills

Email Support · 4 yearsExcel (Advanced) · 4 yearsTicket Management · 4 yearsGoogle Sheets (Advanced) · 3 yearsPhone Support · 2 years

Skills & Expertise

Customer Success

Email SupportAdvanced
Ticket ManagementAdvanced
Phone SupportIntermediate
ZendeskBeginner
FreshdeskBeginner

Data & Analytics

Excel (Advanced)Advanced
Google Sheets (Advanced)Advanced

Finance & Accounting

SageBeginner
WaveBeginner
QuickBooksBeginner
Budget ManagementBeginner

Virtual Assistance & Admin

Research & Information GatheringBeginner
Executive Assistant ServicesBeginner
Data EntryBeginner
Calendar ManagementBeginner
Email ManagementBeginner
Document ManagementBeginner
Meeting CoordinationBeginner
CalendlyBeginner
AsanaBeginner
TrelloBeginner
NotionBeginner
BasecampBeginner
AirtableBeginner
Monday.comBeginner

Work Experience

Medical Virtual Assistant and Patient Coordinator

Apex Medical Care Group

Jan 2024 - Dec 2026

Key Achievements:

1.Manage end-to-end patient coordination and administrative workflows for a busy multi-provider U.S. medical practice handling 150+ patient inquiries daily. 2.Perform comprehensive Verification of Benefits (VOB) and secure prior authorizations across primary and secondary payers with a 98% clean approval rate. 3.Utilize Epic and athenahealth to manage provider schedules, process patient intakes, collect demographic details, and triage portal messages. 4.Coordinate cross-departmental scheduling and physician referrals, improving appointment compliance by 25%

Email SupportPhone SupportZendeskGoogle Sheets (Advanced)WaveResearch & Information GatheringSageBudget ManagementTicket ManagementExcel (Advanced)Meeting CoordinationDocument ManagementData EntryEmail Management

Medical Virtual Assistant & Intake Coordinator

Pacific Medical Center

Jan 2020 - May 2024

Key Achievements:

1.Managed intake operations and telehealth scheduling for a high-volume Australian medical clinic using SimplePractice and Open Dental. 2.Conducted pre-appointment outreach, verified Medicare and private insurance details, and confirmed general practitioner referral documents. 3.Triaged patient inquiries and ensured clinical records complied with Australian Privacy Principles (APPs).

Research & Information GatheringGoogle Sheets (Advanced)Phone SupportEmail SupportExcel (Advanced)Budget ManagementExecutive Assistant ServicesEmail ManagementCalendlyDocument ManagementData EntryCalendar ManagementMeeting CoordinationBasecamp

Insurance Verification & Patient Service Specialist

Horizon Health Clinic (U.S. Specialty & Primary Practice)

Jun 2021 - Dec 2023

Key Achievements:

1.Led real-time insurance eligibility checks and benefit verifications using eClinicalWorks and Practice Fusion. 2.Processed urgent and routine prior authorizations for specialized diagnostic procedures and prescription drugs, reducing backlog by 35%. 3.Handled incoming patient service calls, appointment bookings, and portal inquiries with exceptional empathy and accuracy. 4.Collaborated with billing teams to verify co-pays and deductibles prior to visits, reducing patient payment errors and claims disputes

Email ManagementCalendlyNotionAsanaDocument ManagementMeeting CoordinationData EntryBudget ManagementResearch & Information GatheringCalendar ManagementGoogle Sheets (Advanced)Ticket ManagementEmail SupportPhone SupportZendesk

Quick Stats

Age26 years
English LevelFluent
Other Languages
GermanFluent
ID VerificationNot verified

Certifications

Hippa
Medical Coding

Education

Master's Degree

Outspan University

2023 - 2025

Bachelor's Degree

Matric University

2016 - 2020