Virtual Assistant Document Management/CRMVirtual Assistant Document Management/CRM

Key Achievements:

Coordinate day-to-day office administration to maintain smooth, efficient, and cost-conscious operations. Draft professional correspondence, including letters to clients, service providers, and tenants. Process and administer supplier purchase orders and invoices. Provide administrative and personal assistant support to departmental heads, helping coordinate activities and maintain operational efficiency. Handle confidential employee and company information with professionalism and discretion. Travel arrangements for management, including flight bookings and accommodation. Maintain accurate employee attendance and timekeeping records. Process property-related invoices and support accounts administration. Assist with sourcing prospective buyers and tenants for property sales and lettings. Coordinate property maintenance requirements and related administrative activities. Maintain property records and support the administration of managed properties. Liaise with relevant stakeholders to support the timely handling of administrative and property-related matters.

Key Achievements:

Managed daily site administration, including capturing and processing invoices, quotations, and purchase orders. Coordinated construction material orders to support cost efficiency and timely procurement across projects. Provided HR administrative support, including employment contract administration, employee timekeeping, and leave tracking. Maintained financial and supporting records using Receipt Bank and applicable administrative processes. Assisted with petty cash administration and journal entries. Prepared and maintained compliance and audit documentation for ongoing and completed projects. Organized project and site records to support document control and administrative accountability. Managed multiple administrative priorities independently and applied problem-solving skills to routine operational issues. Supported project teams with procurement and documentation requirements to facilitate smooth site operations.

Key Achievements:

Coordinated administrative processes relating to disciplinary hearings and employee relations matters. Assisted with the administration of employee counselling sessions and related documentation. Conducted interviews and prepared supporting documentation for CCMA hearings and compliance reviews. Drafted internal communications, vacancy advertisements, and HR correspondence. Provided administrative and personal assistant support to the HR Practitioner. Maintained confidential employee files and company records. Organized HR documentation to support accurate record-keeping and employee relations processes. Handled sensitive personnel matters professionally and maintained strict confidentiality.