Ali

Executive Assistant | ADMINISTRATIVE SUPPORT

Ali

ID Verified
2,000/mo
Mombasa, Kenya
Looking for Full-time
10 hours/day
Availability: US / EU / Asia timezone

Profile Description

Organized and dependable operations professional with hands-on experience coordinating daily business activities, maintaining records, communicating with customers and suppliers, following up on operational issues, and managing competing priorities. My experience as an Operations Manager developed strong skills in organization, problem-solving, documentation, stakeholder communication, and taking ownership of tasks from start to completion. Comfortable working independently, using Microsoft Offi...

Top Skills

Document Management · 10 yearsEmail Management · 10 yearsMeeting Coordination · 10 yearsCalendar Management · 6 yearsData Entry · 6 years

Skills & Expertise

Virtual Assistance & Admin

Email ManagementExpert
Document ManagementExpert
Meeting CoordinationExpert
Calendar ManagementExpert
Data EntryExpert
Executive Assistant ServicesExpert
Research & Information GatheringExpert
Personal Assistant ServicesExpert
Travel PlanningBeginner
AsanaBeginner
NotionBeginner
TrelloBeginner
Monday.comBeginner
JiraBeginner

Work Experience

Operations Manager

BUSBUL TRADING COMPANY LIMITED

Nov 2018 - Jun 2024

Key Achievements:

• Coordinated day-to-day operational activities and ensured important tasks were followed through to completion. • Worked with customers, suppliers, staff, and other stakeholders to resolve operational matters and maintain smooth workflows. • Maintained and organized business records, product information, and operational documentation. • Managed multiple priorities while responding to urgent business requirements and time-sensitive issues. • Assisted with inventory, purchasing, product coordination, and supplier communication. • Investigated operational discrepancies and followed up on practical solutions until issues were resolved. • Used spreadsheets and digital records to organize, track, and retrieve business information. • Coordinated staff and workflow requirements and took ownership of operational issues from identification through resolution.

Calendar ManagementData EntryDocument ManagementTravel PlanningExecutive Assistant ServicesResearch & Information GatheringEmail ManagementMeeting Coordination

Head of Department — Unilever

BUSBUL TRADING COMPANY LIMITED

Feb 2018 - Nov 2018

Key Achievements:

• Coordinated departmental activities and daily workflow. • Communicated with customers and internal stakeholders regarding products and operational matters. • Maintained accurate product and operational information and assisted with stock coordination. • Followed up on outstanding operational matters while working under time pressure.

Calendar ManagementData EntryResearch & Information GatheringDocument ManagementTravel PlanningExecutive Assistant ServicesEmail ManagementMeeting CoordinationPersonal Assistant Services

Quick Stats

Age33 years
English LevelFluent
Other Languages
SwahiliFluent
ArabicBasic
ID VerificationVerified
Portfolio
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Education

Bachelor's Degree

University of Nairobi

2013 - 2017

High-school

Sheikh Khalifa Secondary School

2008 - 2011