Trust Accounting Bookkeeper – Law Firm

A law firm is looking for a Virtual Bookkeeper with specialized experience in IOLTA and trust accounting to manage its client trust funds and general bookkeeping. This is a specialized role — general bookkeeping experience alone isn't sufficient, since trust accounting carries strict compliance requirements and real legal risk if handled incorrectly.

What You'll Be Doing

• Reconciling trust/IOLTA accounts monthly using the three-way method (bank statement, book balance, and client ledger totals)
• Tracking client retainers, disbursements, and settlements accurately and promptly
• Ensuring trust funds are never commingled with the firm's operating funds
• Managing bookkeeping for the firm's general operating account
• Preparing trust liability reports and other required financial statements
• Flagging discrepancies or compliance concerns immediately, before they become larger issues
• Maintaining records in a state that would hold up to a state bar audit
• Coordinating with the firm's accountant or compliance officer as needed

What We're Looking For

• Proven, hands-on experience with IOLTA or trust account bookkeeping specifically
• Solid understanding of state bar trust accounting compliance rules
• Experience performing three-way reconciliations independently
• Experience with legal accounting software such as Clio, PCLaw, or Tabs3
• Excellent attention to detail — errors in trust accounting can lead to serious compliance consequences
• Strong written communication and the ability to work independently while maintaining strict accuracy standards

Nice to Have

• Experience working with firms in a specific practice area, such as personal injury or real estate
• A legal bookkeeping or trust accounting certification
• Experience managing trust compliance across more than one state bar jurisdiction