Real Estate Virtual Assistant

We are a fast-paced, high-performing real estate team based in the United States, looking for a sharp, reliable, and proactive Virtual Assistant to support our sales operations.

This is not a typical VA role. You’ll be working directly with agents and leadership inside a results-driven environment, helping manage inbound leads, maintain systems, and ensure no opportunity is missed.

If you’ve worked within a real estate team and understand how deals actually move from lead to close, this role is for you.

What You’ll Be Doing

• Answer inbound calls from buyers and sellers (US-based clients)
• Qualify incoming leads and route them to the right agents
• Manage and update CRM systems (Follow Up Boss)
• Communicate daily with the team via Slack
• Handle and respond to Zillow Premier Agent leads
• Maintain clean, accurate, and organized databases
• Track conversations and ensure timely follow-ups
• Support agents to ensure no deal or opportunity falls through

What We’re Looking For

• Proven experience working with US real estate teams (REQUIRED)
• Familiarity with:
  • Follow Up Boss (FUB)
  • Slack
  • Zillow Premier Agent (Zillow Flex is a strong plus)
• Strong English communication skills (spoken and written)
• Comfortable speaking with American clients over the phone
• Availability to work US hours (Central Time preferred)
• Reliable high-speed internet and a quiet work environment
• Highly organized and detail-oriented
• Consistent, punctual, and dependable
• Strong work ethic with the ability to work independently

What Sets You Apart

• You think like an operator, not just a task executor
• You understand speed-to-lead and its impact on conversions
• You’ve supported agents who actively close deals
• You take ownership and solve problems without waiting for direction

Compensation

• Competitive compensation based on experience
• Long-term opportunity with a stable and growing team

Why Join

• Work directly with a high-performing real estate sales team
• Stable, long-term role with growth potential
• Opportunity to grow into leadership or specialized positions
• Be part of a system that consistently converts leads into real deals

How to Apply

Please send:

• A short video (1–2 minutes) introducing yourself
• Your experience with real estate CRMs and Zillow platforms
• Your internet speed test results
• Your availability in US Central Time