Real Estate Transaction CoordinatorReal Estate Transaction Coordinator

Key Achievements:

Successfully supported C-suite executives by managing complex calendars, coordinating international travel, preparing board-level documents, and handling confidential information with discretion. Streamlined administrative processes, reducing scheduling conflicts and improving workflow efficiency by implementing improved filing systems, digital tools, and communication protocols. Led coordination of high-profile meetings and events, including board meetings, stakeholder presentations, retreats, and company-wide communications. Managed executive-level communications, drafting emails, reports, presentations, and briefing materials that improved clarity and enabled quicker decision-making. Improved time management for executives by proactively prioritizing tasks, anticipating needs, and creating structured weekly schedules. Successfully managed multiple concurrent projects, ensuring deadlines were met while maintaining high quality and attention to detail. Built strong relationships across internal departments and external partners, becoming a trusted point of contact for executives. Oversaw budgeting and expense reporting, ensuring accuracy, compliance, and cost efficiency resulting in reduced administrative spending. Implemented new digital tools (e.g., Microsoft Office 365, SharePoint, Asana, Teams, CRM platforms) to enhance productivity and team collaboration. Handled office and operational management responsibilities, from onboarding new staff to coordinating vendor contracts and maintaining smooth day-to-day operations. Maintained a 12-year track record of reliability, confidentiality, and professionalism in fast-paced, high-pressure environments. Recognized for exceptional problem-solving, often resolving issues independently before they reached the executive.