{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant to CEO - SaaS Startup","description":"

Our growth situation

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Australian SaaS startup building project management tools for small businesses has reached growth stage with expanding team and increasing customer base. Our CEO needs experienced executive support to manage complex schedule, coordinate across departments, handle sensitive communications, and keep strategic initiatives moving forward while daily operations scale rapidly.

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What you will handle daily

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Manage CEO calendar coordinating across multiple time zones for investor meetings, customer calls, team sessions, and strategic planning blocks. Screen and prioritize emails flagging urgent items and drafting responses for routine matters. Prepare meeting agendas, take notes, track action items, and follow up ensuring nothing falls through cracks. Coordinate travel arrangements for conferences, investor meetings, and team offsites including flights, accommodations, and detailed itineraries. Organize board meetings preparing materials, scheduling with directors, managing documentation, and tracking governance requirements. Handle confidential information including financial reports, investor communications, and strategic plans with complete discretion. Manage expense reports and invoice processing keeping financial records organized. Coordinate with department heads gathering information for CEO decisions and communicating directives clearly. Plan company events including team offsites, customer meetups, and quarterly all-hands meetings. Research business opportunities compiling competitive intelligence, market trends, and potential partnership information.

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Experience that matters (5+ years)

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Executive support background: 5+ years supporting C-level executives preferably in tech or SaaS companies. Experience in startup or high-growth environment managing rapid changes and ambiguity. Track record managing complex calendars across multiple time zones successfully. Proven ability handling confidential information with complete discretion and judgment. Experience coordinating board meetings including materials preparation and governance documentation.

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Technical capabilities: Expert level proficiency with Google Workspace and Microsoft Office suite. Experience with project management tools like Asana, Monday, or ClickUp. Comfortable with expense management software and basic financial tracking. Ability to quickly learn new tools as company systems evolve. Strong written communication creating professional emails, memos, and reports.

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Skills beyond the resume

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Anticipate needs before being asked recognizing patterns in CEO priorities and workflow. Exercise sound judgment deciding what requires immediate attention versus what can wait. Maintain composure during high-pressure situations when everything seems urgent simultaneously. Communicate clearly and professionally with all levels from board members to customers. Stay organized managing dozens of moving parts without dropping details. Work independently requiring minimal direction once priorities are understood. Adapt quickly when plans change unexpectedly due to business needs. Maintain professional boundaries while being approachable and collaborative with team.

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Position details: Remote position at $1000 monthly salary. Must work Asia/Pacific business hours for real-time CEO support and team coordination. This senior EA role requires proven experience in fast-paced startup environments. You will be trusted partner to CEO handling sensitive matters and making judgment calls on priorities. Critical role as company scales from startup to established business.

","datePosted":"2025-10-09T01:08:21.731717+00:00","employmentType":"FULL_TIME","hiringOrganization":{"@type":"Organization","name":"Company","logo":null},"jobLocation":{"@type":"VirtualLocation","name":"Remote"},"baseSalary":{"@type":"MonetaryAmount","currency":"USD","value":{"@type":"QuantitativeValue","value":1000,"minValue":1000,"maxValue":1000,"unitText":"MONTH"}},"identifier":{"@type":"PropertyValue","name":"JobID","value":"f39c07bf6fc6"},"url":"https://pandadesk.pro/jobs/executive-assistant-ceo-saas-879f964a-f39c07bf6fc6"}