Administrative assistant for law firm

Small law firm handling personal injury and family law cases needs administrative support keeping our practice running smoothly. You would handle the behind-the-scenes work so our attorneys can focus on casework and clients.

Daily responsibilities

Prepare legal documents including pleadings, motions, and discovery requests from attorney notes and templates. Manage client intake gathering information, opening case files, and setting up billing. Coordinate with courts filing documents electronically and tracking deadlines in our case management system. Handle billing tasks preparing invoices, processing payments, and following up on outstanding balances. Organize case files keeping documents accessible and properly categorized digitally. Schedule depositions, hearings, and client meetings coordinating between multiple parties. Communicate with clients answering basic questions and routing complex issues to attorneys. Maintain calendars tracking court dates, filing deadlines, and statute of limitations.

Legal admin experience required

Extensive experience working as legal assistant or paralegal in a law firm setting. Deep familiarity with legal terminology, court procedures, and document formatting. Comfortable with case management software and e-filing systems. Strong attention to detail since mistakes in legal documents create serious problems. Organized managing multiple cases and deadlines simultaneously without dropping anything. Professional communication handling sensitive client information confidentially. Available US business hours when courts and clients operate. Understanding of billing and timekeeping in legal practice.